Bid and Communication Coordinator

Candalepas Associates; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Candalepas Associates seeks a Bid Writer to support its growth through high-quality, strategic submissions. You will own bids, contribute to broader communications, and handle administrative duties under the Communications Manager, liaising with senior leaders across the firm.

The role focuses on private sector pursuits with government and institutional clients, coordinating EOIs, RFTs, RFQs, and proposals, while ensuring brand-aligned, compelling responses and timely submissions.

Qualifications

• Tertiary qualification in communications, marketing, business, architecture, or related discipline.
• Architectural qualifications or experience, highly desirable.
• Demonstrated experience in bids, tenders, or proposals within architecture, design, or the built environment.
• Strong written communication and editing skills.
• Proven ability to manage multiple deadlines with high attention to detail.
• Experience with Australian government procurement processes.
• Highly organised, proactive, and able to work with senior stakeholders.
• Calm under pressure and deadline driven.
• Collaborative, professional, and solutions focused.

Responsibilities

• Coordinate the preparation and submission of EOIs, RFTs, RFQs, proposals, and design competitions.
• Develop bid programs, coordinate inputs, and manage deadlines to ensure timely and compliant submissions.
• Review tender documentation and assist with bid/no-bid assessments in consultation with the Director and Principals.
• Ensure compliance with client probity and submission requirements, particularly for government and institutional bids.
• Draft, edit, and refine credible written responses aligned to client drivers and evaluation criteria.
• Translate technical and design information into clear, compelling narratives.
• Maintain and contribute to a central library of bid content, CVs, and project case studies.
• Work closely with the Director, Principals, Architects, and consultants to gather project experience and technical inputs.
• Coordinate bid meetings, internal reviews, and approvals.
• Ensure submissions are consistent with Candalepas Associates' brand, tone, and visual standards.

Skills

Bid management

Written communication

Editing

Stakeholder coordination

Education

Bachelor's degree in communications/marketing/business/architecture

Job description

Support the continued growth of the practice through the preparation of high-quality, strategic submissions. The primary aim of this role is to take ownership of bids while still contributing to broader communication initiatives and administrative responsibilities for the firm, reporting to the Communications Manager and liaising with members of the senior leadership team. The role has a strong focus on private sector pursuits, with a significant proportion of government and institutional clients. The successful candidate will coordinate submissions for selected opportunities, balancing strategic thinking, strong written communication, and disciplined coordination.

Key responsibilities

• Coordinate the preparation and submission of EOIs, RFTs, RFQs, proposals, and design competitions.
• Develop bid programs, coordinate inputs, and manage deadlines to ensure timely and compliant submissions.
• Review tender documentation and assist with bid/no-bid assessments in consultation with the Director and Principals.
• Ensure compliance with client probity and submission requirements, particularly for government and institutional bids.
• Draft, edit, and refine credible written responses aligned to client drivers and evaluation criteria.
• Translate technical and design information into clear, compelling narratives.
• Maintain and contribute to a central library of bid content, CVs, and project case studies.
• Work closely with the Director, Principals, Architects, and consultants to gather project experience and technical inputs.
• Coordinate bid meetings, internal reviews, and approvals.
• Ensure submissions are consistent with Candalepas Associates' brand, tone, and visual standards.

About you

• Tertiary qualification in communications, marketing, business, architecture, or a related discipline, or equivalent professional experience.
• Architectural qualifications or experience, highly desirable
• Demonstrated experience in bids, tenders, or proposals within architecture, design, or the built environment.
• Strong written communication and editing skills.
• Proven ability to manage multiple deadlines with a high level of attention to detail.
• Experience with Australian government procurement processes.
• Highly organised and proactive.
• Confident working with senior stakeholders.
• Calm under pressure and deadline driven.
• Collaborative, professional, and solutions focused.

About us

Candalepas Associates is one of Australia's most respected architectural practices, recognised for its thoughtful, poetic, and enduring designs. Our work spans cultural institutions, educational facilities, residential projects, and significant public commissions – each reflecting a commitment to design excellence, material integrity, and civic contribution.