Architectural Bids & Proposals Lead

Candalepas Associates; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Candalepas Associates seeks a Bid Writer to support its growth through high-quality, strategic submissions. You will own bids, contribute to broader communications, and handle administrative duties under the Communications Manager, liaising with senior leaders across the firm.

The role focuses on private sector pursuits with government and institutional clients, coordinating EOIs, RFTs, RFQs, and proposals, while ensuring brand-aligned, compelling responses and timely submissions.

Qualifications

• Tertiary qualification in communications, marketing, business, architecture, or related discipline.
• Architectural qualifications or experience, highly desirable.
• Demonstrated experience in bids, tenders, or proposals within architecture, design, or the built environment.
• Strong written communication and editing skills.
• Proven ability to manage multiple deadlines with high attention to detail.
• Experience with Australian government procurement processes.
• Highly organised, proactive, and able to work with senior stakeholders.
• Calm under pressure and deadline driven.
• Collaborative, professional, and solutions focused.

Responsibilities

• Coordinate the preparation and submission of EOIs, RFTs, RFQs, proposals, and design competitions.
• Develop bid programs, coordinate inputs, and manage deadlines to ensure timely and compliant submissions.
• Review tender documentation and assist with bid/no-bid assessments in consultation with the Director and Principals.
• Ensure compliance with client probity and submission requirements, particularly for government and institutional bids.
• Draft, edit, and refine credible written responses aligned to client drivers and evaluation criteria.
• Translate technical and design information into clear, compelling narratives.
• Maintain and contribute to a central library of bid content, CVs, and project case studies.
• Work closely with the Director, Principals, Architects, and consultants to gather project experience and technical inputs.
• Coordinate bid meetings, internal reviews, and approvals.
• Ensure submissions are consistent with Candalepas Associates' brand, tone, and visual standards.

Skills

Bid management

Written communication

Editing

Stakeholder coordination

Education

Bachelor's degree in communications/marketing/business/architecture

Job description

Candalepas Associates seeks a Bid Writer to support its growth through high-quality, strategic submissions. You will own bids, contribute to broader communications, and handle administrative duties under the Communications Manager, liaising with senior leaders across the firm.

The role focuses on private sector pursuits with government and institutional clients, coordinating EOIs, RFTs, RFQs, and proposals, while ensuring brand-aligned, compelling responses and timely submissions.