Assistant to the General Manager

Real Estate Institute of New South Wales; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Professional development

Flexible working arrangements

Leadership exposure

Modern workplace near Hyde Park, Surry

Collaborative culture

Job summary

Real Estate Institute of NSW (REINSW) in Sydney, NSW, is seeking an experienced Assistant to the General Manager to provide high-level executive, administrative and project support. Based at our Surry Hills office, you will work closely with senior leadership to coordinate governance processes, strategic projects and day-to-day operations.

The role requires discretion, initiative and the ability to handle multiple priorities.

Qualifications

• Proven experience in an Executive Assistant or senior administration role supporting senior management.
• Excellent organisational and time-management skills.
• Excellent written and verbal communication; professional correspondence.
• Strong attention to detail; accurate meeting minutes and action logs.
• High level of professionalism, discretion and confidentiality with sensitive information.
• Ability to work independently and take initiative.

Responsibilities

• Proactively manage the General Manager's diary and priorities.
• Coordinate meetings with stakeholders and government representatives.
• Arrange travel, accommodation and logistics.
• Prepare and format correspondence, reports and presentations.
• Maintain confidential electronic records and filing systems.

Skills

Executive support

Time management

Written and verbal communication

Attention to detail

Discretion and confidentiality

Independent work

Stakeholder engagement

Governance coordination

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Real Estate Institute of New South Wales – Surry Hills NSW

Are you a highly organised, proactive professional who thrives in a fast-paced environment, enjoys variety and takes pride in making things happen?

The Real Estate Institute of NSW (REINSW) is seeking an experienced and motivated Assistant to the General Manager to provide high-level executive, administrative and project support.

This is an opportunity to work closely with senior leadership in a respected industry association, supporting a diverse range of activities spanning corporate governance, strategic projects, stakeholder engagement and day-to-day business operations.

We are looking for someone who is more than an excellent administrator. You will be a trusted and reliable professional who can anticipate priorities, manage competing demands, exercise sound judgement and take ownership of tasks through to completion.

About the opportunity

Are you a highly organised, proactive professional who thrives in a fast-paced environment, enjoys variety and takes pride in making things happen?

The Real Estate Institute of NSW (REINSW) is seeking an experienced and motivated Assistant to the General Manager to provide high-level executive, administrative and project support.

This is an opportunity to work closely with senior leadership in a respected industry association, supporting a diverse range of activities spanning corporate governance, strategic projects, stakeholder engagement and day-to-day business operations.

We are looking for someone who is more than an excellent administrator. You will be a trusted and reliable professional who can anticipate priorities, manage competing demands, exercise sound judgement and take ownership of tasks through to completion.

About REINSW

The Real Estate Institute of NSW (REINSW) is the peak industry body representing real estate professionals across New South Wales.

For over 100 years, we have supported, educated and advocated for real estate agents and the wider property industry.

With a team of approximately 43 employees, we deliver a broad range of services, including nationally recognised training, professional development, industry advocacy, legislative and regulatory guidance, and innovative products and services that support real estate professionals.

We continue to invest in technology and modern workplace practices, using platforms including Microsoft 365, Zoho, iMIS and Zoom Phone to support collaboration and efficiency.

Our office is located near Hyde Park in Surry Hills, in a newly renovated heritage-listed building featuring modern workspaces, open-plan areas and sit-to-stand desks.

About the role

Reporting directly to the General Manager, you will provide high-level, confidential executive and administrative support to ensure the effective coordination of the General Manager's responsibilities and priorities.

You will play an important role in supporting the organisation's governance processes, monitoring strategic priorities, coordinating projects and maintaining effective communication with internal and external stakeholders.

This position requires a high level of professionalism, discretion, initiative and attention to detail, with the ability to work independently and manage multiple competing priorities.

What you'll be doing

• Proactively manage the General Manager's diary, appointments, meetings and competing priorities.
• Coordinate meetings and engagements with internal and external stakeholders, including government representatives, industry partners, Board members and senior management.
• Arrange travel, accommodation and associated logistics.
• Maintain awareness of the General Manager's schedule, commitments and availability, communicating relevant information to the management team as appropriate.
• Prepare, review, proofread and format correspondence, reports, presentations, briefing papers and other documentation.
• Manage the General Manager's expenses, reconciliations and associated liaison with the Finance team.
• Maintain accurate, confidential and organised electronic records and filing systems.

• Maintain the General Manager's action registers, ensuring outstanding actions are monitored, followed up and updated ahead of Board and management meetings.
• Assist in maintaining the organisation's risk register, including coordinating risk updates, monitoring outstanding actions and preparing reports for the General Manager.
• Attend relevant meetings, record accurate and concise minutes, and prepare and maintain action lists.
• Monitor agreed deadlines and follow up with responsible managers to ensure timely delivery of reports, actions and commitments.
• Support governance and reporting processes by ensuring information is accurate, complete and available within required timeframes.

What we’re looking for

The successful candidate will be a highly organised, resourceful and professional individual who can work confidently with senior executives and manage a varied workload with minimal supervision.

To be successful in this role, you will demonstrate

• Proven experience in an Executive Assistant, Personal Assistant, senior administration or similar role supporting senior management or executive leadership.
• Exceptional organisational and time-management skills, with the ability to prioritise competing demands and meet deadlines.
• Excellent written and verbal communication skills, including demonstrated experience preparing professional correspondence, reports and presentations.
• Strong attention to detail and the ability to prepare accurate, concise meeting minutes and action registers.
• A high level of professionalism, discretion and confidentiality when handling sensitive business information.
• The ability to work independently, exercise sound judgement, anticipate needs and demonstrate initiative.
• Strong interpersonal skills and the confidence to engage professionally with Board members, senior management, government representatives and external stakeholders.
• Advanced proficiency in Microsoft 365, particularly Outlook, Word, Excel, PowerPoint and Teams.
• Demonstrated ability to coordinate projects, monitor deliverables and follow up on outstanding actions.
• A proactive, solutions-focused approach and a willingness to take ownership of responsibilities.
• The ability to adapt to changing priorities and work effectively in a dynamic environment.

Highly regarded, but not essential

• Experience supporting a Board of Directors, executive committee or governance function.
• Exposure to risk management, compliance reporting or corporate governance processes.
• Experience working within a membership association, professional body, not-for-profit organisation or regulated industry.
• Experience using CRM, document management or project management systems.
• An interest in the NSW property industry and the regulatory environment in which it operates.

What we offer

At REINSW, we recognise that our people are central to our success.

In addition to a competitive salary, we offer:

• Professional development: Opportunities to build your skills, knowledge and experience.
• Flexible working arrangements: Supporting a healthy work-life balance.
• Variety and responsibility: A diverse role with exposure to corporate governance, strategic projects and organisational operations.
• Leadership exposure: The opportunity to work closely with the General Manager and engage with senior leaders and industry stakeholders.
• Collaborative culture: A supportive team environment where initiative and contribution are valued.
• Modern workplace: A newly renovated office near Hyde Park in Surry Hills, with contemporary workspaces and technology.

Why join REINSW?

This is more than an administrative support position.

You will have the opportunity to contribute to the effective operation of an established industry association and support projects and initiatives that help shape the future of the real estate profession in NSW.

We are looking for someone who enjoys being organised, takes pride in delivering high-quality work and gains satisfaction from helping others achieve results.

If you enjoy variety, responsibility and working alongside senior leadership, we would love to hear from you.