Executive Assistant & Office Manager (Part‑Time)
IFM Investors
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Job summary
Eva is seeking an Executive Assistant and Office Manager for a part-time contract role in Melbourne, with a path to permanent employment. The successful candidate will support founders, manage calendars, coordinate meetings, and oversee office operations to keep the workspace efficient and organized.
Key responsibilities include travel logistics, documentation preparation, procurement, and data entry, while ensuring smooth day-to-day administration.
Qualifications
- Proven experience in providing high-level executive support.
- Strong capability in office management and administrative processes.
- Demonstrated ability to manage competing priorities in a fast-paced environment.
Responsibilities
- Manage the executive's calendar, prioritising appointments and meetings.
- Prepare and coordinate documentation for meetings and presentations.
- Maintain office supplies and manage procurement processes.
- Assist with travel arrangements and itineraries.
- Provide administrative support including data entry and filing systems.
Skills
Tools
Job description
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The Opportunity
An exciting opportunity has become available to join a highly regarded, award winning Strategic Communications & Advisory Consultancy in a pivotal Executive Assistant/Office Manager role. You'll have the opportunity to work alongside a smart, collaborative team that solves complex issues in change management, reputation and crisis control and stakeholder/community engagement, and will love the flexible, team oriented environment and polished Collins Street office.
The Role
Working closely with the firm's Founding Partner and Chair, you'll provide proactive, high-level executive support, ensuring an exceptionally busy diary, client commitments and competing priorities are managed seamlessly.
This is a role for an experienced, highly capable EA who thrives in a fast-paced professional environment, enjoys being one step ahead and takes genuine satisfaction in bringing organisation and calm to a demanding schedule. With the majority of your time dedicated to managing a complex and constantly evolving diary, you'll become a trusted right hand to the Founding Partner, ensuring her time is prioritised effectively and that meetings, commitments and deadlines run smoothly. You'll also provide broader support and light-touch office coordination, contributing to the smooth running of the business and its collaborative team culture.
Key responsibilities will include:
- Proactively managing a complex, fast-moving diary, coordinating internal and external meetings, appointments and competing priorities
- Anticipating scheduling pressures, resolving conflicts and protecting time for strategic work, client commitments, preparation and follow-up
- Acting as a key point of contact for meeting requests, liaising professionally with senior clients, stakeholders, Partners and colleagues
- Coordinating all meeting logistics, including invitations, attendees, locations, video links, agendas and briefing materials
- Managing last-minute changes calmly and efficiently, exercising sound judgement around priorities and escalating matters when required
- Coordinating travel arrangements, accommodation and detailed itineraries
- Assisting with executive correspondence, expense and credit card reconciliations, follow-up actions and general administration
- Supporting the preparation and coordination of client programme materials, presentations and documentation, including proofreading, formatting and ensuring consistency with brand standards
- Overseeing general office requirements, including stationery, supplies, office presentation, facilities maintenance and liaison with building management and suppliers
- Assisting with new starter onboarding logistics, meeting-room readiness and coordinating occasional team events and celebrations
15th October, 2026
The Opportunity
An exciting opportunity has become available to join a highly regarded, award winning Strategic Communications & Advisory Consultancy in a pivotal Executive Assistant/Office Manager role. You'll have the opportunity to work alongside a smart, collaborative team that solves complex issues in change management, reputation and crisis control and stakeholder/community engagement, and will love the flexible, team oriented environment and polished Collins Street office.
The Role
Working closely with the firm's Founding Partner and Chair, you'll provide proactive, high-level executive support, ensuring an exceptionally busy diary, client commitments and competing priorities are managed seamlessly.
This is a role for an experienced, highly capable EA who thrives in a fast-paced professional environment, enjoys being one step ahead and takes genuine satisfaction in bringing organisation and calm to a demanding schedule. With the majority of your time dedicated to managing a complex and constantly evolving diary, you'll become a trusted right hand to the Founding Partner, ensuring her time is prioritised effectively and that meetings, commitments and deadlines run smoothly. You'll also provide broader support and light-touch office coordination, contributing to the smooth running of the business and its collaborative team culture.
Key responsibilities will include:
- Proactively managing a complex, fast-moving diary, coordinating internal and external meetings, appointments and competing priorities
- Anticipating scheduling pressures, resolving conflicts and protecting time for strategic work, client commitments, preparation and follow-up
- Acting as a key point of contact for meeting requests, liaising professionally with senior clients, stakeholders, Partners and colleagues
- Coordinating all meeting logistics, including invitations, attendees, locations, video links, agendas and briefing materials
- Managing last-minute changes calmly and efficiently, exercising sound judgement around priorities and escalating matters when required
- Coordinating travel arrangements, accommodation and detailed itineraries
- Assisting with executive correspondence, expense and credit card reconciliations, follow-up actions and general administration
- Supporting the preparation and coordination of client programme materials, presentations and documentation, including proofreading, formatting and ensuring consistency with brand standards
- Overseeing general office requirements, including stationery, supplies, office presentation, facilities maintenance and liaison with building management and suppliers
- Assisting with new starter onboarding logistics, meeting-room readiness and coordinating occasional team events and celebrations
We're looking for an experienced, proactive Executive Assistant who brings maturity, sound judgement and a genuine commitment to providing outstanding support. Ideally, you'll have had experience in a professional services environment and can confidently manage a demanding executive diary, anticipate what's coming next and juggle multiple moving priorities.
Yourcalm, adaptable and resourceful approach, particularly when dealing with changing priorities and last-minute requests, and your warm, collaborative and down-to-earth manner, with a genuine willingness to pitch in and contribute to the broader team will be the real key to your success.
This is an opportunity to work alongside an accomplished senior leader within an established and respected consultancy, supporting interesting and meaningful client work across communications, organisational change and transformation. If this sounds like you, we're keen to hear from you. please forward your resume asap!
We are currently looking for a capable Executive Assistant or Office Manager to fill a part-time contract role with a view to becoming a permanent employee within a globally-aligned, boutique media agency.
The successful candidate will be able to demonstrate the following attributes:
- Effective understanding of and interest in the Australian media industry
- Strong attention to detail and accurate management of data
- Ability to liaise with and co-ordinate service providers
- Must be organized, efficient and adaptable to new challenges
- Ability to work autonomously with minimal supervision
Are you ready to be a big part of something big?
CAR Group has been driving innovation and growth since the 1990s. Collectively, our world leading marketplaces bring together deep expertise powered by a talented team, data, and technology across Oceania, Asia and The Americas.
We deliver world leading technology and advertising solutions designed to make buying and selling a great experience and are the parent company of wholly owned digital marketplaces in Australia (carsales), South Korea (Encar), the United States (Trader Interactive) and Chile (chileautos), in addition to being a majority shareholder of webmotors in Brazil.
With a vision to be the global leader in online vehicle marketplaces, we’re transforming how people buy and sell across the world. We discover new ideas and bring them to life. We continue to grow, and we continue to evolve- and we’re committed to taking innovative steps to get there.
When it comes to your career, we want to offer meaningful opportunities that empower you to make a lasting impact. But for that to happen, we strive to feel small - small enough to stay agile, learn across teams, and connect authentically with each other.
What’s on offer:
- A place where you can move your career forward, where you’ll be continuously backed to make new ideas happen, and the chance to do work that makes real, significant impact in the world.
- We’re proud to be recognised as one of Australia’s Best Workplaces™ by Great Place to Work®, a Family Friendly Workplace and a WORK180 endorsed employer for women.
- The support of a highly engaged, high-performing team including a leadership team thatyou’ll actually have face time with.
- 24 weeks paid parental leave for primary caregivers, four weeks paid secondary caregivers leave and paid family & fertility planning leave.
Job Description
What you'll do
Supporting our global CEO, you'll be the person who makes sure every day runs smoothly for someone operating across multiple time zones, markets and priorities - with genuine visibility into how the business is run at the top.
No two days will look the same. You'll be at the centre of the action, including:
- Keeping our CEO organised and on top of everything he needs to be across in our fast-paced business managing his diary; responding to emails and calls; travel and accommodation management; prioritising tasks; processing expense claims and credit card reconciliation; scheduling Board meetings and other meetings, events and functions; coordinating monthly Board packs; organising catering requirements, and more
- Stepping in to support the wider Executive Leadership Team on an ad-hoc basis this may include creating meeting agendas or taking minutes, booking travel, document preparation, managing expenses and anything else that comes up from time to time, giving you exposure and a broader network across the business
- Being trusted to handle confidential and sensitive information with discretion and professionalism
- Taking pride in keeping our CEO well informed and up to date on changing priorities and key issues as they arise collating the information he needs to make fast, informed decisions
Qualifications
What we're looking for
- Extensive experience providing administrative support to senior or executive managers, and managing the conflicting workload of a busy executive
- A high attention to detail and the ability and skill to prioritise organising both yourself and those around you while thriving in a regularly changing, fast-paced environment
- A can-do, proactive work ethic and results-focused mindset - you're comfortable asking questions and getting involved with any task required to get the job done
- An articulate communicator (on paper and in person) who builds sustainable relationships with internal and external stakeholders, and understands the discretion this role requires
We know not everyone will meet every requirement, and that’s okay. If you’re excited about the role and believe you can make a difference, we’d love to hear from you.
Additional Information
A few other things we want you to know.
- As an equal opportunity employer, CAR Group welcomes applications from individuals of all backgrounds, identities, abilities, and life experiences. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and supported.
- If you have a disability or require adjustments to participate fully in the recruitment process, please let us know we’re here to support you.
- We understand the importance of work-life balance and offer flexible working arrangements, including part-time options. If you’d like to explore this, just ask during the process.
- We’re also a proud Circle Back Initiative employer, which means we commit to responding to every applicant.
- Successful candidates joining the CAR Group team will need to complete a National Police Record check and must have full-time Australian working rights.
Temporary Assignment | Hybrid Working | Highly Varied Role
Your new company
A progressive, established Not-For-Profit requires an EA/Office Manager for an ongoing assignment. The role involves working as a Team Assistant, ensuring ongoing project needs are met.
Your new role
- EA duties: Assisting the Executive Team by creating reports, organising travel, minute taking (AI can assist) at board meetings, some diary management.
- Support the Head Project Lead for all training and development of staff. This involves organising seminars, booking venues, flights/accommodation, putting together documents for events.
- Provide operational and logistical support for the delivery of programmes, including future training planning and coordination.
- Identified and implemented continuous improvement initiatives.
- Conduct training needs and assessments.
- Analyse data and provide insights to management.
Temporary Assignment | Hybrid Working | Highly Varied Role
Your new company
A progressive, established Not-For-Profit requires an EA/Office Manager for an ongoing assignment. The role involves working as a Team Assistant, ensuring ongoing project needs are met.
Your new role
- EA duties: Assisting the Executive Team by creating reports, organising travel, minute taking (AI can assist) at board meetings, some diary management.
- Support the Head Project Lead for all training and development of staff. This involves organising seminars, booking venues, flights/accommodation, putting together documents for events.
- Provide operational and logistical support for the delivery of programmes, including future training planning and coordination.
- Identified and implemented continuous improvement initiatives.
- Conduct training needs and assessments.
- Analyse data and provide insights to management.
- Confident user of Microsoft Suite and Report generation.
- Strong administration skills.
- Ability to liaise with various stakeholders.
- Ongoing temporary role
- Hybrid working conditions
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
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The Executive Assistant/marketing plays a crucial role in supporting senior management by providing high-level administrative assistance. This position is essential for ensuring the smooth operation of the office, facilitating communication, and managing schedules. The ideal candidate will demonstrate exceptional organisational skills and a proactive approach to problem-solving, contributing to the overall efficiency of the organisation.
Responsibilities:
- Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations as required.
- Act as a point of contact between executives and internal/external clients.
- Coordinate and organise meetings, including preparing agendas and taking minutes.
- Handle confidential information with discretion and professionalism.
- Assist in the preparation of budgets and financial reports.
- Conduct research and compile data for various projects and presentations.
- Support the team with administrative tasks and special projects as needed.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time-management skills.
- Ability to multitask and prioritise tasks effectively.
- Strong written and verbal communication skills.
- Attention to detail and problem-solving abilities.
- A degree in Business Administration or a related field is preferred.
Are you a highly driven, motivated and dependable professional who thrives in a fast-paced environment? Do you take pride in delivering high-quality work, building strong relationships and keeping things running smoothly behind the scenes? If so, this could be the opportunity for you.
Executive Assistant to the Chief Executive Officer
We are seeking an exceptional Executive Assistant to provide high-level support to the Chief Executive Officer and the Office of the Chief Executive Officer (OCEO). This is a pivotal role for someone who brings sound judgement, initiative, resilience and a strong work ethic, and who can be relied upon to deliver with consistency, professionalism and attention to detail.
In this role, you will be at the centre of a dynamic executive environment, managing the CEO's diary and email flow, coordinating briefings and meeting materials, overseeing executive tasks and information requests, and supporting the smooth operation of internal and external meetings. You will work closely with senior executive offices across the Department and government, and build strong relationships with a wide range of internal and external stakeholders.
Working closely with the OCEO team and senior executive's offices across the Department and government, the Executive Assistant will also be required to:
- Promote and maintain strong relationships within the VSBA, across the Department, and with external stakeholders
- Provide guidance and advice to and on behalf of the VSBA
- Work collaboratively with the Manager and the OCEO team to ensure the CEO and VSBA executive team are effectively supported.
We are looking for someone who is proactive, highly organised and calm under pressure. You will be a natural problem solver with the ability to anticipate needs, manage competing priorities and exercise excellent judgement in a sensitive and fast-moving environment. Just as importantly, you will be a collaborative team member who is committed to supporting others and contributing positively to a small, high-performing team.
About you
You will bring:
- proven experience providing high-level executive support to a senior executive, ideally in a government or similarly complex environment
- exceptional organisational skills and the ability to manage multiple priorities with accuracy and discretion
- strong interpersonal and communication skills, with the ability to engage confidently with a broad range of stakeholders
- resilience, initiative and a consistent, dependable approach to your work
- excellent judgement, strong attention to detail and a commitment to delivering high-quality outcomes
- the ability to work independently while also contributing effectively as part of a close-knit team
- proven capability in innovative thinking and problem-solving
This is a rewarding opportunity to play an important role at the centre of executive support, where your contribution will be valued and your work will make a genuine difference. You will join a professional and supportive team that works closely together, takes pride in delivering high-quality outcomes, and values reliability, collaboration and initiative.
In this role, you will have the chance to build strong relationships, work closely with senior leaders, and be part of a fast-moving and dynamic environment.
If you are someone who takes pride in delivering consistently high standards, brings energy and initiative to your work, and is motivated by making a meaningful impact, we would love to hear from you.
Further details and how to apply
Applications must include a current CV, cover letter and responses to the selection criteria. Shortlisted applicants will be asked to provide at least 2 professional referees. Please note, only shortlisted candidates will be contacted. If you have any further queries, please contact Philippa Hastie, Manager, Office of the Chief Executive Officer, Victorian School Building Authority - P (emailprotected)
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at .
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
3001 Melbourne Rezonate Recruitment - Manual
Posted 1 day ago
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We’re recruiting an Executive Assistant for a Melbourne-based role combining executive support, business operations and stakeholder coordination.
You’ll manage competing priorities, keep the directors organised and help coordinate the day-to-day needs of the business. From diary management and travel arrangements to onboarding and events, this is a varied position for someone who enjoys taking ownership and making things happen.
About the role
You’ll provide executive support to the directors while working closely with internal teams and external stakeholders. Organisation, clear communication and sound judgement will be central to your work, particularly when handling sensitive information.
Your responsibilities will include:
Executive support
- Managing director diaries, scheduling meetings and coordinating appointments.
- Organising meeting logistics and preparing relevant materials.
- Arranging travel and preparing itineraries.
- Managing correspondence and drafting communications.
- Preparing and formatting reports, presentations and other business documents.
Business operations
- Providing administrative support for corporate secretarial matters.
- Coordinating onboarding and offboarding processes.
- Managing the reception team and supporting front-of-house operations.
- Organising events and coordinating the associated logistics.
- Supporting day-to-day operational activities and following through on outstanding tasks.
Stakeholder and business support
- Coordinating internal and external communications.
- Liaising with stakeholders on behalf of the directors.
- Providing administrative and coordination support across HR and marketing.
- Handling confidential business and employee information with discretion.
About you
You’re organised, proactive and comfortable balancing executive priorities with the practical needs of a busy office. You can anticipate what’s needed, communicate professionally and follow tasks through to completion.
You’ll bring:
- Experience in an executive assistant, personal assistant or comparable business support role.
- Strong diary management, scheduling and coordination skills.
- Clear written and verbal communication.
- Attention to detail when preparing correspondence, reports and presentations.
- The ability to manage competing deadlines and respond to changing priorities.
- Confidence coordinating people and working with stakeholders at different levels.
- Sound judgement and a high level of confidentiality and discretion.
Why consider this role?
This position offers variety across executive support and business operations, with opportunities to work closely with directors and contribute across multiple areas of the organisation.
It’s suited to someone who enjoys being involved, building relationships and helping both people and processes work effectively.
Interested? Let’s talk.
Apply with your CV or email for a confidential conversation.
Rezonate Recruitment welcomes applications from people of all backgrounds. If you need any adjustments during the recruitment process, please let us know.
About the latest Executive assistant executive office Jobsin Melbourne !
If you haven’t heard of Amer Sports before, you’ve definitely heard of our internationally recognized brands including Wilson, Salomon, Arc’teryx and Atomic. Our brands specialize in high-performance, technical sports equipment and apparel, and encourage users to get outside, keep active and have fun – whether they are playing tennis or golf in the summer, or skiing in the Winter.
About the role.
We are looking for an Executive Assistant to proactively manage priorities, leverage technology and AI-enabled tools, and drive efficiency across the executive office—freeing up leadership capacity to focus on strategic and commercial outcomes. The role supports the General Manager (ANZ) but will also provide support where required across the Senior Leadership team. Day to day responsibilities include;
- Provide proactive, high-impact support to the ANZ GM
- Anticipate needs and remove friction from executive workflows and decision-making
- Prepare high-quality briefing materials, agendas, and executive updates
- Attend key meetings where required, capturing insights, actions, and follow-ups
- Work with and manage complex, multi-stakeholder calendars across time zones with a focus on optimising time, not just scheduling meetings
- Leverage digital and AI-enabled tools to improve scheduling efficiency and reduce friction
- Continuously refine calendar structure to protect focus time, improve productivity, and reduce inefficiencies
- Coordinate leadership meetings, offsites, and key business forums, including agenda construction and time allocation.
- Plan and manage complex domestic and international travel
- Align travel with business priorities and executive time optimisation
About you.
You thrive in fast-paced environments and can confidently navigate complexity, competing priorities, and the expectations of senior stakeholders. You bring strong sound judgement, and a pragmatic approach to problem-solving from previous roles of supporting in an EA capacity at the General Manager level.
With advanced proficiency across the Microsoft 365 suite, including AI-powered tools such as Copilot and Claude, you leverage technology to improve productivity, streamline processes, and deliver high-quality outcomes. You enjoy enabling effective communication and teamwork across diverse groups.
You are naturally curious about digital ways of working to give you time back to focus on other responsibilities. Experience with workflow automation tools such as Power Automate, Zapier, or similar platforms will be highly regarded, particularly if you have used them to enhance efficiency, automate routine tasks, or improve user experiences.
Most importantly, you're adaptable, proactive, and motivated by finding smarter ways to work while delivering exceptional outcomes for stakeholders.
What’s on Offer (this just touches on some of the benefits and perks!):
- Competitive salary, bonus + super
- Free product and generous allowances to get you kitted out for all your sporting adventures!
- Flexible working environment, including additional school holiday flexibility / support
- Support in career development, wellbeing, and personal growth
Apply today!
No candidate will meet every single desired skill and qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!
Executive Assistant – Leading Property Professional Melbourne
Our client is a highly regarded and fast-growing property business, known for its premium service, exceptional marketing and strong presence within Melbourne’s prestige real estate market.
An exciting opportunity has become available for an experienced, polished and highly organised Executive Assistant to support a successful Managing Director. This is a pivotal role for someone who enjoys being at the centre of a busy business, thrives on variety and takes pride in making things happen behind the scenes.
You will work closely with a high-performing leader and play an integral role in ensuring the day-to-day operation runs seamlessly. This is not a standard administration role — it will suit someone who is proactive, commercially minded, confident dealing with a range of people and able to anticipate what is needed before being asked.
The role:
Your responsibilities will include:
- Providing high-level administrative and executive support to the Managing Director
- Managing a busy diary, appointments, meetings, travel and personal commitments
- Coordinating internal and external meetings, preparing agendas and following up action items
- Managing emails, correspondence, phone calls and stakeholder communication
- Assisting with the preparation of presentations, reports, proposals and marketing material
- Supporting the coordination of property campaigns, events, client functions and team initiatives
- Liaising with clients, suppliers, agents and internal team members in a professional and discreet manner
- Managing office priorities, systems and general business administration
- Assisting with personal administration and ad hoc tasks as required
- Identifying opportunities to improve systems, processes and workflow efficiency
02nd October, 2026
Executive Assistant – Leading Property Professional Melbourne
Our client is a highly regarded and fast-growing property business, known for its premium service, exceptional marketing and strong presence within Melbourne’s prestige real estate market.
An exciting opportunity has become available for an experienced, polished and highly organised Executive Assistant to support a successful Managing Director. This is a pivotal role for someone who enjoys being at the centre of a busy business, thrives on variety and takes pride in making things happen behind the scenes.
You will work closely with a high-performing leader and play an integral role in ensuring the day-to-day operation runs seamlessly. This is not a standard administration role — it will suit someone who is proactive, commercially minded, confident dealing with a range of people and able to anticipate what is needed before being asked.
The role:
Your responsibilities will include:
- Providing high-level administrative and executive support to the Managing Director
- Managing a busy diary, appointments, meetings, travel and personal commitments
- Coordinating internal and external meetings, preparing agendas and following up action items
- Managing emails, correspondence, phone calls and stakeholder communication
- Assisting with the preparation of presentations, reports, proposals and marketing material
- Supporting the coordination of property campaigns, events, client functions and team initiatives
- Liaising with clients, suppliers, agents and internal team members in a professional and discreet manner
- Managing office priorities, systems and general business administration
- Assisting with personal administration and ad hoc tasks as required
- Identifying opportunities to improve systems, processes and workflow efficiency
To be successful in this role, you will have:
- Previous experience as an Executive Assistant, Personal Assistant or high-level Sales/Marketing Administrator
- Experience within real estate, professional services, luxury brands or a fast-paced client-facing environment will be highly regarded
- Exceptional organisational skills, with the ability to manage competing priorities and deadlines
- Strong written and verbal communication skills
- A polished, professional and confident presentation
- High attention to detail and a natural ability to follow through
- A proactive approach, strong initiative and the confidence to work independently
- Absolute discretion when handling confidential business and personal information
- Strong Microsoft Office skills and confidence using CRM systems, databases and digital platforms
- A genuine interest in property, client service and working within a high-performance environment
This is a rare opportunity to work closely with a respected property leader and become a key part of a growing Melbourne business.
You will be joining a supportive, energetic and ambitious team environment where your contribution will be valued. The role offers genuine variety, exposure to premium property, career progression and the opportunity to build a long-term executive support career.
A competitive salary package will be negotiated based on experience.
Ifyou like what you’ve read, and are ticking most of the boxes above, we would love to talk with you! Click the apply now button to send your details through or call Sara or Alysia on for a confidential conversation today!
Check out our website: us on Instagram @get_inspire_d to ensure you are the first to know about new jobs and what's going on in real estate recruitment!
Shaping Victoria’s energy future
VicGrid is leading one of the most significant infrastructure transformations in Victoria’s history.
Our role is to connect renewable energy at scale to support a more reliable, sustainable and affordable electricity grid that can meet the increasing demand for electricity as coal-fired power stations close.
If you want your work to have real-world impact and deliver lasting benefits for all Victorians, this is a place where your contribution can make a real difference.
The Opportunity
As Executive Assistant, you'll provide executive and project support in a fast-paced, high-impact environment, helping shape ways of working as our organisation continues to grow and mature. You'll keep priorities moving by managing schedules, correspondence, meetings and events, while coordinating projects and implementing effective systems that enable the team to perform at its best.
If this sounds like an organisation you want to be a part of, keep reading to find out some of the things you will be responsible for delivering and some of the skills and experience you will bring with you. You can also refer to the Position Description for more information.
What you will deliver
- Provide high-quality executive and administrative support, including diary management, correspondence, reporting, meetings, invoices and records management.
- Coordinate information, systems and workflows, ensuring quality, timeliness, governance and effective project and issue support.
- Build strong relationships with all levels of internal and external stakeholders, fostering collaboration, professionalism and a positive team culture.
What you will bring
- You thrive in a fast-paced, evolving environment, bringing a proactive mindset and partnering across the organisation.
- Proven success supporting senior executives, anticipating needs, managing competing priorities and keeping critical work on track.
- Strong communication and problem-solving skills, producing clear, high-quality written materials and applying sound judgement to complex issues.
- Highly organised and systems-savvy, with experience managing diaries, documents and finances, and advanced Microsoft 365 skills; Power BI experience is desirable.
If you have transferable skills, a willingness to learn, and believe you'd be a great fit for the role, we'd love to hear from you.
What we offer you
We're building a workplace designed to inspire and engage. As we establish our footprint, you'll have the opportunity to help shape our culture and influence how we grow. Some benefits on offer:
- Career development and growth opportunities
- Wellbeing support through our Employee Assistance Program (EAP) for you and your family
- Annual salary increases and performance-based progression payments
- 17.5% annual leave loading plus the option to purchase additional leave
Other relevant information:
Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check.
To be eligible for appointment to this role, applicants will be Australian/New Zealand citizen or an Australian Permanent Resident.
How to Apply
This is an ongoing Melbourne CBD-based role with hybrid work. To apply, submit your resume and a cover letter (maximum 2 pages).
Applications close at 11:59pm on Sunday, October 18.
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