Practice Manager

Layan Design Group; Melbourne; Hybrid; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Flexible working arrangements

Global projects

Job summary

Layan Design Group in Cremorne, Melbourne is seeking an experienced practice manager to keep day-to-day operations running smoothly for a team of 20 across hospitality and residential projects.

You will coordinate bookkeeping with the accountant, liaise with international clients on invoicing, support the Principal with contracts and time allocations in Xero, oversee HR tasks and office procedures, and help coordinate studio events across time zones.

Qualifications

• Five+ years in practice management in architecture or design
• Strong administration and organisational skills
• Ability to communicate with staff and international clients
• Familiarity with Xero and MS Office

Responsibilities

• Coordinate bookkeeping with accountant and bookkeeper; manage invoicing, cash flow and schedules
• Liaise with international clients about invoicing and payments
• Support the Principal with contract checks and updates; manage project time allocations in Xero
• Support staff with HR matters and maintain office procedures
• Coordinate studio events and facilitate cross-cultural collaboration across time zones

Skills

Practice management

Administration

Interpersonal skills

Xero

Microsoft Office

Tools

Xero

Microsoft Office

Job description

Cremorne, Melbourne VIC | Full-time or part-time considered

Bring your practice management experience to an international architecture and design studio, supporting a team of 20 across high-end hospitality and residential projects.

About us

We’re an international hospitality design company based in Cremorne’s creative precinct. Our multidisciplinary team of architects and designers works on high-end hospitality and residential projects around the world.

The role

You’ll keep the studio’s day-to-day operations running smoothly and work closely with the Principal, team, accountant and bookkeeper. Key responsibilities include:

• Coordinate bookkeeping matters with the accountant and bookkeeper; manage invoicing, cash flow and accounting schedules.
• Liaise with international clients about invoicing and payment matters.
• Support the Principal with contract checks and updates, and manage project time allocations through Xero.
• Support staff with HR-related matters and maintain office procedures, protocols and supplies.
• Coordinate studio events and help the team work effectively across different cultures and time zones.

About you

• At least five years’ experience in practice management in the architecture or design industry.
• Strong administration, organisation and interpersonal skills, with excellent attention to detail.
• Confident managing competing priorities and communicating with staff and international clients.
• General bookkeeping knowledge, familiarity with Xero, and strong Microsoft Office skills.
• Applicants must live in Australia and have legal working rights. Additional language skills are welcome, but not essential.

What we offer

• The opportunity to work with a friendly, multidisciplinary team on global luxury projects.
• A creative, collaborative studio culture that values innovation, rigour and craftsmanship.
• A personable yet professionally ambitious workplace, with flexible part-time or full-time arrangements considered.
• A primarily studio-based role in Cremorne. Some work from home may be agreed; permanent work from home is not available.
• A flexible start date, with commencement anticipated within the next three months.