APS4 Administration Officer/Team Assistant

Halcyon Knights; Townsville City; On-site; AUD 69,000 - 76,000; Full time

Benefits offered by this job

ASAP start

Casual temporary assignment

Full-time hours Mon-Fri

Central Townsville location

$50–$55 per hour + super

Job summary

Halcyon Knights is seeking an experienced administration/business support officer or corporate services officer for a casual temporary role in Townsville, Queensland. The position supports busy teams with day-to-day tasks, calendar management, meeting preparation, and document coordination.

The ideal candidate has strong organisational skills, attention to detail, and excellent MS Office proficiency, especially Outlook; capable of communicating effectively with stakeholders at all levels and

Qualifications

• Strong organisational and time management abilities.
• High attention to detail required.
• Extensive experience with MS Office, especially Outlook and calendars.
• Strong written and verbal communication skills.
• Stakeholder engagement across all levels of the organisation.

Responsibilities

• General high-level administration duties to support teams.
• Email inbox coordination and management.
• Organising diaries and appointments.
• Arrange and prepare for meetings, events or functions.
• Prepare and distribute agendas and meeting minutes.
• Coordinate briefings and correspondence for internal and external stakeholders.
• Prepare and draft correspondence and documents as required.
• Coordinate and track correspondence, and maintain document records accordingly.

Skills

Organisational skills

Time management

Attention to detail

MS Office (Outlook)

Communication

Stakeholder engagement

Tools

MS Office

Job description

About the company

Our government client is looking for an experienced administration/business support officer or corporate services officer to join their busy team on a casual temporary basis until the end of June 2026.

About the role

General high-level administration duties to include, but not limited to -

• Supporting teams to complete daily tasks
• Email inbox coordination and management
• Organising diaries and appointments
• Arrange and prepare for meetings, events or functions
• Prepare and distribution agendas and meeting minutes
• Coordinate briefings and correspondence for internal and external stakeholders
• Prepare and draft correspondence and documents as required
• Coordinate and track correspondence, and maintain document records accordingly

About you

• You will have strong organisational, and time management skills, and the ability to work in an environment where you are working with competing deadlines.
• You will have high attention to detail
• You will have extensive experience working with MS Office packages, in particular Outlook and team calendars
• You will have strong communication skills, both written and verbal
• You will have strong stakeholder engagement skills, and the ability to communicate across all levels of the organisation, as well as with external stakeholders

Benefits

• ASAP start
• Casual temporary assignment until end of June 2027
• Full-time hours Monday to Friday
• Central Townsville location, QLD
• $50.00 - $55.25 per hour + super

*** The successful candidate for the role must hold Australian Citizenship, and willing to complete a Federal Police Check ***