APS4 Administration

Randstad Pty; Geelong; Hybrid; AUD 50,000 - 71,000; Full time

Job summary

Randstad Pty is seeking an APS4 Admin Officer in Geelong, VIC. The role supports workload triage, queue management, meeting coordination, and documentation for safeguarding and reporting. Hybrid work options are available for a structured workflow and sensitive data handling.

The position operates at $43.82 per hour plus superannuation on a full-time, 12-month assignment with potential extension and a January 11, 2027 start date; Australian citizenship is mandatory for eligibility.

Qualifications

• Ability to assess, prioritise and allocate work using a risk-based approach.
• Experience monitoring work queues and shared inboxes with high accuracy.
• Experience booking and coordinating meetings under structured guidelines.
• Experience populating document templates for advisory or technical reporting.
• Proficiency in MS Office and modern workflow systems.
• Understanding of privacy, confidentiality and data handling requirements.

Responsibilities

• Workload triage, allocation and prioritisation according to risk frameworks and guidelines.
• Queue and inbox management across team channels and delegated inquiries.
• Coordinate and schedule meetings and stakeholder discussions within guidelines.
• Populate templates and collate information for safeguarding advice and reporting.
• Respond to procedural queries and escalate complex matters when needed.

Skills

Risk-based prioritisation

Queue monitoring

Meeting coordination

Document templates

Microsoft Office

Privacy & data handling

Tools

Microsoft Office Suite

Workflow systems

Job description

APS4 Admin Officer

• Location: Geelong, VIC (Hybrid working arrangements available)
• Hourly Rate: $43.82 per hour + superannuation
• Employment Type: Full-Time hours (12-month assignment with potential for extension)
• Start Date: 11th January 2027
• Eligibility: Australian Citizenship is mandatory

Key Responsibilities

• Workload Triage & Allocation: Review, assess, prioritise, and allocate incoming requests and tasks in accordance with established risk frameworks and operational guidelines.
• Queue & Inbox Management: Monitor team work queues and shared email inboxes, delegating inquiries and correspondence efficiently to appropriate staff.
• Meeting & Schedule Coordination: Coordinate and schedule meetings, stakeholder discussions, and calendar appointments within established guidelines.
• Documentation & Safeguarding Support: Populate templates, collate critical documentation, and manage records to support the preparation and delivery of timely safeguarding advice.
• Stakeholder Support: Respond to procedural queries from internal stakeholders, manage tracking systems, and Escalate complex or sensitive matters when necessary.

Key Skills & Experience Required

• Proven capability to assess, prioritise, and allocate work effectively using a risk-based approach.
• Demonstrated experience in monitoring work queues and managing shared inboxes with high accuracy and responsiveness.
• Strong organizational skills with experience booking and coordinating meetings under structured guidelines.
• Experience populating document templates and preparing foundational information for advisory or technical reporting.
• Proficiency across the Microsoft Office Suite (Word, Excel, Outlook, Teams) and modern workflow/business systems.
• Demonstrated understanding and experience in handling highly sensitive information, strictly adhering to privacy, confidentiality, and data handling requirements.

Desirable Qualifications & Experience

• Experience assisting with operational reporting, workflow tracking, or data compilation.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

qualification

• Experience with Workflow triaging
• MS Suite
• Booking and meeting coordinations

working at

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