Ao4 Senior Business Support Coordinator

Michelle Sneesby - Founder and Managing Partner; Queensland; On-site; AUD 68,000 - 97,000; Full time

Job summary

Queensland Government is seeking an AO4 Senior Business Support Coordinator to join the Construction & Maintenance Division in Queensland. The role supports senior leadership and a Regional Management Team, supervising a small administration team and coordinating executive-level activities.

You will manage multiple priorities, prepare reports and presentations, coordinate meetings and drive business improvement initiatives.

Qualifications

• Previous experience in a senior business support, executive support or team coordination role.
• Intermediate to advanced Microsoft Office skills, including Word, Excel, PowerPoint and Visio.
• Experience supporting senior leaders and management teams.
• Strong experience preparing reports, presentations, spreadsheets and process documentation.
• Exceptional organisational skills and the ability to manage multiple competing priorities.
• High attention to detail, professionalism and discretion.
• Previous experience within government, construction, engineering or mining is highly regarded.

Responsibilities

• Provide high-level administrative and operational support to senior leadership and the Regional Management Team
• Coordinate and supervise a team of 3 Business Support Officers, including workflow management
• Manage executive inboxes, correspondence, enquiries and action items
• Monitor deadlines, track deliverables and follow up outstanding actions across multiple stakeholders
• Prepare reports, presentations, process documentation and registers
• Coordinate meetings, agendas, minutes and action registers
• Draft correspondence, briefing notes, presentations and executive documentation
• Support regional reporting, operational oversight and business improvement initiatives

Skills

MS Office (Word, Excel, PowerPoint)

Organisational skills

Discretion & professionalism

Prior government/industrial experience

Report & presentation preparation

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Visio

Job description

• AO4 Senior Business Support Coordinator
• Construction & Maintenance Division
• QLD Government opportunity
• Hourly Rate: $60.05 per hour + superannuation
• ASAP Start
• Initial contract to 12/02/2027 + highly likely ongoing contract extension

About the Role

Supporting senior leadership and a Regional Management Team, this role is ideal for a highly organised professional who thrives in a fast-paced setting, can confidently manage competing priorities and enjoys being the central point of coordination for people, processes and information.

You will play a key role in ensuring regional operations run smoothly while supervising a small administration team and providing executive-level support across a diverse range of business activities.

Key Responsibilities

• Provide high-level administrative and operational support to senior leadership and the Regional Management Team
• Coordinate and supervise a team of 3 Business Support Officers, including workflow management
• Manage executive inboxes, correspondence, enquiries and action items
• Monitor deadlines, track deliverables and follow up outstanding actions across multiple stakeholders
• Prepare reports, presentations, process documentation and registers
• Coordinate meetings, agendas, minutes and action registers
• Draft correspondence, briefing notes, presentations and executive documentation
• Support regional reporting, operational oversight and business improvement initiatives

About You

To be successful in this position, you will demonstrate:

• Previous experience in a similar senior business support, executive support or team coordination role
• Intermediate to advanced Microsoft Office skills, including Word, Excel, PowerPoint and Visio
• Experience supporting senior leaders and management teams
• Strong experience preparing reports, presentations, spreadsheets and process documentation
• Exceptional organisational skills and the ability to manage multiple competing priorities
• High attention to detail, professionalism and discretion
• Previous experience within government, construction, engineering or mining is highly regarded

We encourage Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, people with disability, and other underrepresented groups to apply.

Our focus is on creating fair, accessible, and culturally safe recruitment processes that genuinely reflect and respect the communities we serve.

Reference number: 1704600
Profession:GovernmentGovernment