AO4 Executive Support Officer

Troocoo; Strathpine; On-site; AUD 68,000 - 97,000; Full time

Job summary

Troocoo Government is seeking an experienced AO4 Executive Support Officer for a short-term contract based in Brisbane’s northern suburbs. The role reports to a senior leadership team and focuses on coordinating executive support, correspondence, stakeholder engagement and office operations.

Key duties include diary management, meeting coordination, preparing briefs and minutes, and handling confidential information in a fast-paced government environment.

Qualifications

• Experience providing executive/personal assistant or senior administrative support in a complex organisation.
• Exceptional organisational skills with the ability to manage competing priorities and tight deadlines.
• Strong written communication skills with experience preparing professional correspondence and documentation.
• Well-developed stakeholder engagement skills and ability to build effective working relationships.
• High levels of discretion, professionalism and attention to detail.
• Strong proficiency across Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Ability to work autonomously while remaining responsive to changing business needs.
• Experience within government or a highly regulated environment is highly regarded.

Responsibilities

• Provide high-level executive support including diary and email management.
• Coordinate meetings, forums and events, including agendas, briefing materials and minutes.
• Prepare reports, briefing notes and presentations from correspondence.
• Monitor action items and deadlines across multiple activities.
• Liaise with internal and external stakeholders on behalf of senior executives.
• Maintain accurate records, documentation and filing systems.
• Coordinate travel, accommodation and logistics as required.
• Support office administration and contribute to continuous improvement.

Skills

Executive support

Diary management

Stakeholder engagement

MS Office

Discretion & professionalism

Tools

Outlook

Word

Excel

PowerPoint

Job description

Troocoo

Troocoo Government are supporting a key Queensland Government client to recruit an experienced Executive Support Officer (AO4) for a short-term contract opportunity based in Brisbane's northern suburbs. This is a full-time labour hire engagement commencing mid-November 2026 through to 1 February 2027 (potential for extension), paying $60.05 per hour + 12% super.

About The Role

As the AO4 Executive Support Officer you will report into a senior leadership team, playing a critical role in ensuring the efficient coordination of executive support functions, correspondence, stakeholder engagement activities and office operations. You will be responsible for managing competing priorities, maintaining confidentiality and delivering proactive support in a fast-paced government environment.

Key Responsibilities

• Provide high-level executive support including complex diary and email management.
• Coordinate meetings, forums and events, including preparation of agendas, briefing materials and minutes.
• Manage incoming correspondence and assist with the preparation of reports, briefing notes and presentations.
• Monitor action items and ensure deadlines are met across a range of business activities.
• Liaise with internal and external stakeholders on behalf of senior executives.
• Maintain accurate records, documentation and filing systems.
• Coordinate travel, accommodation and logistical arrangements as required.
• Support office administration functions and contribute to continuous improvement initiatives.
• Provide confidential administrative assistance while exercising sound judgement and discretion.
• Assist with the coordination of priority projects and organisational activities as required.

About You

To be considered a competitive applicant for the AO4 Executive Support Officer position, you would demonstrate:

• Previous experience providing executive, personal assistant or senior administrative support within a complex organisation.
• Exceptional organisational skills with the ability to manage competing priorities and tight deadlines.
• Strong written communication skills, including experience preparing professional correspondence and documentation.
• Well-developed stakeholder engagement skills and the ability to build effective working relationships.
• High levels of discretion, professionalism and attention to detail.
• Strong proficiency across Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• The ability to work autonomously while remaining responsive to changing business needs.
• Experience within government or a highly regulated environment will be highly regarded.