APS4 Administration

Select Aust Sydney; Geelong; Hybrid; AUD 50,000 - 71,000; Full time

Job summary

Randstad is seeking an APS4 Admin Officer in Geelong, VIC, offering hybrid working arrangements. This 12-month contract role pays $43.82 per hour plus superannuation, with a 11th January 2027 start date and Australian citizenship mandatory.

The position requires strong triage, document handling, and stakeholder support capabilities. You will manage workloads using risk-based prioritisation, monitor queues and shared mail, coordinate meetings, and prepare essential reports while handling

Qualifications

• Assess, prioritise and allocate work using a risk-based approach.
• Monitor work queues and manage shared inboxes with high accuracy and responsiveness.
• Coordinate meetings under structured guidelines.
• Populate templates and prepare information for advisory/technical reporting.
• Proficient in Word, Excel, Outlook, Teams and modern workflow systems.
• Handle highly sensitive information with privacy and confidentiality.

Responsibilities

• Workload triage & allocation: Review, assess, prioritise, and allocate incoming requests and tasks in accordance with established risk frameworks and operational guidelines.
• Queue & inbox management: Monitor team work queues and shared email inboxes, delegating inquiries and correspondence efficiently to appropriate staff.
• Meeting & schedule coordination: Coordinate and schedule meetings, stakeholder discussions, and calendar appointments within established guidelines.
• Documentation & safeguarding support: Populate templates, collate critical documentation, and manage records to support the preparation and delivery of timely safeguarding advice.
• Stakeholder support: Respond to procedural queries from internal stakeholders, manage tracking systems, and elevate complex or sensitive matters when necessary.

Skills

Risk-based workload

Queue monitoring

Meeting coordination

Document templates

MS Office

Privacy & data handling

Job description

Job Type: Contract position | Full time position

Job Description

APS4 Admin Officer Location: Geelong, VIC (Hybrid working arrangements available) Hourly Rate: $43.82 per hour + superannuation

Employment Type: Full-Time hours (12-month assignment with potential for extension) Start Date: 11th January 2027 Eligibility: Australian Citizenship is mandatory

Key Responsibilities Workload Triage & Allocation: Review, assess, prioritise, and allocate incoming requests and tasks in accordance with established risk frameworks and operational guidelines . Queue & Inbox Management: Monitor team work queues and shared email inboxes, delegating inquiries and correspondence efficiently to appropriate staff .

Meeting & Schedule Coordination: Coordinate and schedule meetings, stakeholder discussions, and calendar appointments within established guidelines . Documentation & Safeguarding Support: Populate templates, collate critical documentation, and manage records to support the preparation and delivery of timely safeguarding advice . Stakeholder Support: Respond to procedural queries from internal stakeholders, manage tracking systems, and elevate complex or sensitive matters when necessary .

Key Skills & Experience Required Proven capability to assess, prioritise, and allocate work effectively using a risk-based approach . Demonstrated experience in monitoring work queues and managing shared inboxes with high accuracy and responsiveness.

Strong organizational skills with experience booking and coordinating meetings under structured guidelines . Experience populating document templates and preparing foundational information for advisory or technical reporting. Proficiency across the Microsoft Office Suite (Word, Excel, Outlook, Teams) and modern workflow/business systems .

Demonstrated understanding and experience in handling highly sensitive information , strictly adhering to privacy, confidentiality, and data handling requirements . Desirable Qualifications & Experience Experience assisting with operational reporting , workflow tracking, or data compilation .

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.