APS4 Administration Officer/Team Assistant

Halcyon Knights; Brisbane; On-site; AUD 69,000 - 76,000; Full time

Benefits offered by this job

ASAP start

Casual temporary assignment through to

Full-time hours Monday to Friday

Central Townsville location

Hourly rate $50–$55.25 + super

Job summary

Halcyon Knights is recruiting an APS4 Administration Officer/Team Assistant for a government client in Townsville, QLD. The role is a casual temporary position focused on high‑level administrative support, covering daily tasks, inbox management, diary coordination, meeting logistics, and document control.

Ideal candidates have strong organisational and time management skills, meticulous attention to detail, and proven MS Office experience (Outlook and team calendars).

Qualifications

• Strong organisational and time management skills with ability to handle competing deadlines.
• High attention to detail.
• Extensive experience with MS Office, especially Outlook and team calendars.
• Strong written and verbal communication skills.
• Ability to engage with internal and external stakeholders at all levels.

Responsibilities

• Support teams to complete daily tasks
• Email inbox coordination and management
• Organising diaries and appointments
• Arrange and prepare for meetings, events or functions
• Prepare and distribute agendas and meeting minutes
• Coordinate briefings and correspondence for stakeholders
• Prepare and draft correspondence and documents
• Coordinate and track correspondence and maintain records

Skills

Organization

Time management

Attention to detail

Communication skills

Stakeholder engagement

Tools

MS Office (Outlook)

Team calendars

Job description

APS4 Administration Officer/Team Assistant

Our government client is looking for an experienced administration/business support officer or corporate services officer to join their busy team on a casual temporary basis until the end of June 2026.

About the role

General high-level administration duties to include, but not limited to:

• Supporting teams to complete daily tasks
• Email inbox coordination and management
• Organising diaries and appointments
• Arrange and prepare for meetings, events or functions
• Prepare and distribution agendas and meeting minutes
• Coordinate briefings and correspondence for internal and external stakeholders
• Prepare and draft correspondence and documents as required
• Coordinate and track correspondence, and maintain document records accordingly

About you

• You will have strong organisational, and time management skills, and the ability to work in an environment where you are working with competing deadlines.
• You will have high attention to detail
• You will have extensive experience working with MS Office packages, in particular Outlook and team calendars
• You will have strong communication skills, both written and verbal
• You will have strong stakeholder engagement skills, and the ability to communicate across all levels of the organisation, as well as with external stakeholders

Benefits

• ASAP start
• Casual temporary assignment until end of June 2027
• Full-time hours Monday to Friday
• Central Townsville location, QLD
• $50.00 - $55.25 per hour + super

*** The successful candidate for the role must hold Australian Citizenship, and willing to complete a Federal Police Check ***