Adminstration Officer

seek.com.au; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Contract with view to permanent

Job summary

seek.com.au in Cranbourne is seeking a reliable Contract Administration Officer to support administration, accounts and sales, with a view to permanent employment. The role is Monday to Friday, 8:30am–5:00pm.

You will answer phone calls, manage the general inbox, process invoices, follow up payments, review supplier invoices, and enter data in MYOB, while providing general admin support and assisting the sales team and showroom visitors.

Qualifications

• Previous administration experience.
• Experience with invoicing and accounts receivable.
• Strong attention to detail and communication skills.
• Ability to multitask and meet deadlines.

Responsibilities

• Answer incoming phone calls and direct enquiries.
• Manage the general email inbox and respond to customer enquiries.
• Prepare and process customer invoices.
• Follow up outstanding customer payments.
• Review supplier invoices and check them against purchases.
• Enter and maintain information in MYOB.
• Provide general office and administration support.
• Schedule appointments for the sales team.
• Assist sales representatives with quotes and sales administration.
• Occasionally assist showroom customers.
• Maintain accurate records and complete administrative tasks.
• Provide general support to the sales team and management as required.

Skills

Accounts receivable

Invoicing

Customer service

Telephone etiquette

Multitasking

Tools

MYOB

Job description

Contract Administration Officer – Immediate Start

Cranbourne | Monday to Friday, 8:30am – 5:00pm | Contract with View to Permanent

We are seeking a reliable, organised and experienced Contract Administration Officer to join our team in Cranbourne.

This is a varied role combining general administration, accounts and sales support, with a genuine opportunity to transition to a permanent position for the right person.

About the Role

You will be responsible for supporting the day-to-day administration of the business and assisting both our accounts and sales functions.

• Answering incoming phone calls and directing enquiries
• Managing the general email inbox and responding to customer enquiries
• Preparing and processing customer invoices
• Following up outstanding customer payments
• Reviewing supplier invoices and checking them against purchases made
• Entering and maintaining information in MYOB
• Providing general office and administration support
• Scheduling appointments for the sales team
• Assisting sales representatives with quotes and sales administration
• Occasionally assisting customers who visit the showroom
• Maintaining accurate records and completing administrative tasks efficiently
• Providing general support to the sales team and management as required

About You

We are looking for someone who is organised, proactive and confident, with a strong attention to detail and the ability to manage multiple priorities.

To be successful in this role, you will have:

• Previous experience in an administration role
• Experience with invoicing and accounts receivable
• Strong attention to detail when reviewing invoices and purchases
• Excellent written and verbal communication skills
• A professional and friendly telephone manner
• Strong computer and organisational skills
• The ability to multitask and prioritise workloads
• A proactive, reliable and positive attitude
• The ability to work independently and as part of a team
• A professional and customer-focused approach

What We Offer

• Monday to Friday, 8:30am – 5:00pm
• Varied role across administration, accounts and sales support
• Contract position with a view to permanent employment