Facilities Administrator

Integrated Equipment Services Pty Ltd.; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Stable role within a growing business

Supportive team environment

Training and development opportunities

Competitive salary based on experience

Opportunity to grow with the company

Job summary

Integrated Equipment Services Pty Ltd in Cranbourne VIC is seeking an organised and proactive Administrator to support operations and ensure smooth day-to-day office functions. This role is central to keeping jobs scheduled, clients informed, and technicians supported.

You will manage calls, emails, and service requests, coordinate maintenance jobs, prepare orders, liaise with site managers and suppliers, and maintain accurate records. Australian work rights are required for this position.

Qualifications

• Minimum 1–2 years of administration experience.
• Strong organisational skills with the ability to prioritise tasks.
• Excellent communication and customer service skills.
• High attention to detail and accuracy.
• Confident using office systems and job management software.
• Ability to work independently and as part of a team.
• Australian work rights are required for this position.

Responsibilities

• Answer and manage incoming calls, emails, and service requests.
• Schedule and coordinate maintenance jobs and tradespeople.
• Prepare work orders, purchase orders, and job documentation.
• Liaise with site managers, suppliers, and contractors.
• Maintain accurate job records, invoices, and databases.
• Assist with general accounts support.
• Follow up outstanding jobs and ensure service completion.
• General office administration and support duties.

Skills

Administration experience

Organisational skills

Communication skills

Customer service

Attention to detail

Office systems

Teamwork

Tools

Job management software

Office systems

Job description

Integrated Equipment Services – Cranbourne VIC

We are a well-established property maintenance business providing reliable, high-quality services across residential, commercial, and strata properties. Due to continued growth, we are seeking an organised and proactive Administrator to support our operations and ensure smooth day-to-day office functions.

About Integrated Equipment Services

We are a well-established property maintenance business providing reliable, high-quality services across residential, commercial, and strata properties. Due to continued growth, we are seeking an organised and proactive Administrator to support our operations and ensure smooth day-to-day office functions.

About the Role

This role is critical to keeping jobs scheduled, clients informed, and technicians supported. You will be the central point of contact between customers, trades, and management.

Key Responsibilities

• Answer and manage incoming calls, emails, and service requests


• Schedule and coordinate maintenance jobs and tradespeople


• Prepare work orders, purchase orders, and job documentation


• Liaise with site managers, suppliers, and contractors


• Maintain accurate job records, invoices, and databases


• Assist with general accounts support


• Follow up outstanding jobs and ensure service completion


• General office administration and support duties

About You

• Previous experience in administration (property, maintenance, or construction experience highly regarded)


• Minimum 1-2 years of administration experience is required


• Strong organisational skills with the ability to prioritise tasks


• Excellent communication and customer service skills


• High attention to detail and accuracy


• Confident using office systems and job management software


• Ability to work independently and as part of a team


• Professional phone manner and positive attitude


• Australian work rights are required for this position

What We Offer

• Stable role within a growing business


• Supportive team environment


• Training and development opportunities


• Competitive salary based on experience


• Opportunity to grow with the company