Administration Officer – Entry Level

Top Office; City of Brisbane; On-site; AUD 59,000 - 72,000; Full time

Benefits offered by this job

Permanent position

Onsite parking

Job summary

Top Office in Brisbane is seeking an Administration Officer to join the Finance team. This permanent, full-time role offers a 40-hour week from 7:00 am to 4:00 pm and onsite parking.

You will support general administration while progressively learning accounts payable, accounts receivable, purchasing, stock and freight administration.

We value reliability, organisation and a proactive team player eager to develop a long-term career in finance.

Qualifications

• Administration experience is preferred.
• Keen to learn and build a career in finance.
• Comfortable with data entry and numbers.
• Able to work with suppliers and internal teams.

Responsibilities

• Support the Finance team with administrative tasks.
• Enter data accurately and maintain records.
• Process pricing and invoices for accuracy.
• Prepare shipping documents and paperwork.
• Manage emails, filing and correspondence.
• Assist with other admin duties as required.
• Process accounts payable/receivable transactions.
• Support month-end activities and ERP records.

Skills

Data entry

Attention to detail

Organisational skills

Communication skills

Tools

ERP software

Job description

Build Your Career in Finance – Full Training Provided

Are you an organised and reliable administrator looking to take the next step into finance and accounts?

We are seeking an Administration Officer to join our Finance team. This is a fantastic opportunity for someone with solid administration skills who is keen to learn, develop and build a career across accounts payable, accounts receivable, purchasing, stock and freight administration.

With nearly 40 years’ experience supplying Australia’s infrastructure industries, our client is a trusted provider of specialised products and solutions across the mining, civil, agriculture and aquaculture sectors. Recognised as a one-stop shop for industrial piping and valve solutions, they have built a strong reputation for quality, innovation and reliability.

About the Role

Working closely with the Finance team, you will provide general administrative support while progressively learning a range of finance and operational processes.

General Administration

• Provide administrative support to the Finance team
• Complete accurate data entry and maintain records
• Process price list information
• Prepare and file shipping documents, delivery notes and other paperwork
• Manage emails, filing and general correspondence
• Assist with other administrative duties as required

Finance & Accounts – Training Provided

• Process accounts payable and receivable transactions
• Process invoices, credit notes, customer receipts and supplier payments
• Check pricing, part codes and invoices for accuracy
• Assist with supplier queries, discrepancies and reconciliations
• Process freight-related invoices and documentation
• Assist with supplier setup, expense claims and credit card reconciliations
• Support month-end processes and maintain accurate ERP records

About You

We are looking for someone who is:

• Has previous administration experience and enjoys keeping things organised (previous accounts experience advantageous but not essential)
• Is reliable, detail-focused and takes pride in getting things right
• Is confident with data entry, numbers and computer systems
• Communicates naturally and enjoys building relationships with suppliers and internal teams
• Can juggle competing priorities without losing sight of the details
• Is a proactive team player who is happy to pitch in and get things done
• Is curious, eager to learn and excited about developing a long-term career in finance

Why Join Us?

• Permanent, full-time position offering long-term stability
• 40-hour working week, with hours rostered between 7:00 am and 4:00 pm (2 hours of time off in lieu (TOIL) available each week)
• $65,000 + superannuation, depending on skills and experience
• Convenient location with onsite parking
• Supportive team environment with approachable leadership
• Opportunity to develop your skills and progress within a growing business
• Join a well-established and highly regarded industry leader

This is more than an administration role – it’s an opportunity to learn and build a career in finance.