Administrator

Haste Recruitment; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Haste Recruitment supports a Brisbane builder in the Inner Suburbs, seeking an Office Administrator. You will oversee office management and accounts duties as part of an experienced team. The role emphasizes strong organisation, customer service and a proactive attitude in a collaborative culture.

You will work with senior administrators on invoices, reporting, onboarding and events, with clear progression into senior administration as the business grows.

Qualifications

• 1-3 years of experience in a builder's office administration role.
• Excellent organisational and communication skills.
• Customer service oriented with a positive attitude.
• Proactive, reliable and detail oriented.

Responsibilities

• Accounts: manage debtors, invoices and reimbursements.
• Track job profitability, deposits and progress claims.
• Reconcile supplier statements and resolve discrepancies.
• Process supplier bills and client invoices; experience with approvals preferred.
• Assist with MFR and QCC reporting.
• Office management: manage shared inboxes and enquiries.
• Coordinate key collection and returns; prepare and issue contracts.
• Coordinate staff onboarding and company events.

Skills

Customer service

Organisational skills

Written and verbal communication

Attention to detail

Team player

Tools

HubDoc

Dext

Approval Max

Job description

An opportunity to join a collaborative, high energy and vibrant team within an established building company, specialising in QLD high rises/mixed use commercial builds, located in Brisbane’s Inner Suburbs.

• Work with experienced senior administrators across office support, accounts, events and projects
• Convenient inner city location, with walking distance to public transport, cafes, restaurants and gyms
• A chance to professionally grow with a young and experienced business
• Clear progression pathways into senior administration

What’s On Offer

An opportunity to join a collaborative, high energy and vibrant team within an established building company, specialising in QLD high rises/mixed use commercial builds, located in Brisbane’s Inner Suburbs.

Benefits

• Work with experienced senior administrators across office support, accounts, events and projects
• Convenient inner city location, with walking distance to public transport, cafes, restaurants and gyms
• A chance to professionally grow with a young and experienced business
• Clear progression pathways into senior administration

The Opportunity

We are seeking an Office Administrator who thrives in a high energy and positive culture. You will be overseeing a range of office management and accounts duties as a part of an experienced team.

Key Responsibilities

Accounts:

• Manage debtors, invoices and reimbursements
• Track job profitability, deposits and progress claims
• Reconcile supplier statements and resolve discrepancies
• Process supplier bills and client invoices; approval software experience preferred (HubDoc, Dext or Approval Max).
• Assist with MFR and QCC reporting

Office Management

• Manage shared inboxes and enquiries
• Coordinate key collection and returns
• Prepare and issue contracts
• Coordinate staff onboarding and company events

About You

To be successful in this role, you will have:

• 1-3 years of experience for a builder in a similar role
• Passion for customer service and assisting team members and clients
• Excellent organisational, written and verbal communication skills
• Strong attention to detail, reliability and a positive, team-oriented attitude.

This role is an exciting opportunity for someone organised and proactive, with a great attitude who will thrive in a positive, supportive team culture. Work alongside experienced team members of this well-known Brisbane Builder whilst experiencing professional growth and career opportunity.