Administrative Secretary

Placements24; Newlands; Hybrid; AUD 48,000 - 72,000; Full time

Benefits offered by this job

Competitive salary

Flexible remote work

Professional development

Growing team

Job summary

Placements24 is seeking an experienced Administrative Secretary to provide essential support to our client’s operations in Queenstown. The role focuses on managing correspondence, scheduling, and delivering a range of secretarial services to keep the office running smoothly.

The successful candidate will be highly organized, with excellent communication skills and a professional approach. This position offers flexible remote working arrangements and opportunities for professional development

Qualifications

• Proven experience as an Administrative Secretary or similar role.
• Excellent typing skills and proficiency in MS Office.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage executive calendars, schedule meetings and appointments.
• Prepare and distribute correspondence, memos, reports and documents.
• Handle communications by phone and email.
• Organize and maintain filing systems for easy retrieval.
• Coordinate meeting logistics, including room bookings and catering.
• Provide general administrative support to the office team.

Skills

Typing skills

Time management

Organizational skills

Communication skills

Confidentiality

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

About the Role

Our client is looking for a professional and efficient Administrative Secretary to provide critical support to their operations in Queenstown . This role involves managing correspondence, scheduling appointments, and providing a range of secretarial services to ensure the smooth running of the office. The successful candidate will be highly organized, possess excellent communication skills, and maintain a high level of professionalism in all interactions. This is a great opportunity for an experienced secretary to contribute to a dynamic team.

Key Responsibilities

• Manage and maintain executive calendars, schedule meetings, and make appointments.
• Prepare and distribute correspondence, memos, reports, and other documents.
• Handle incoming and outgoing communications, including phone calls and emails.
• Organize and maintain filing systems, ensuring easy retrieval of information.
• Coordinate meeting logistics, including room bookings and catering.
• Provide general administrative support to the office team as required.

Requirements

• Proven experience as an Administrative Secretary or similar role.
• Excellent typing skills and proficiency in office software (e.g., MS Office Suite).
• Strong organizational and time management capabilities.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma or equivalent; further secretarial qualifications are beneficial.

Benefits

• Competitive salary and benefits package.
• Flexible remote working arrangements.
• Opportunities for professional development.
• Supportive team environment.
• Be part of a growing company in Queenstown.