Administrative Assistant - Part Time

Placements24; Newlands; Hybrid; AUD 20,000 - 31,000; Part time

Benefits offered by this job

Pro-rated salary for part-time hours

Hybrid work arrangement

Opportunities for skill development

Supportive team culture

Direct impact on office operations

Job summary

Placements24 in Queenstown is seeking a diligent Administrative Assistant for a part-time role with a hybrid work model. You will support the office with daily admin tasks, manage correspondence, scheduling, and filing, and act as a friendly first point of contact for internal and external stakeholders.

The ideal candidate is organized, detail oriented, proficient with Microsoft Office, and capable of juggling multiple duties in a hybrid environment.

Qualifications

• Proven experience as Administrative Assistant or similar support role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage time efficiently in a hybrid environment.

Responsibilities

• Provide administrative support including scheduling, correspondence, and filing systems.
• Prepare and proofread documents, reports, and presentations.
• Coordinate meetings and manage logistics including room bookings and virtual setup.
• Handle inbound calls and inquiries, directing them appropriately.
• Maintain office supplies and manage inventory.
• Assist with data entry and basic record-keeping tasks.

Skills

Organization

Attention to detail

Communication

Time management

Tools

Microsoft Office Suite

Job description

About the Role

Our client is looking for a diligent and organized Administrative Assistant to join their team in Queenstown on a part-time basis, with a hybrid work model. This role is crucial for providing essential support to the office, managing daily administrative tasks, and ensuring operational efficiency. You will be a key point of contact for various internal and external communications. The ideal candidate is proactive, detail-oriented, and capable of managing multiple responsibilities effectively. This is an excellent opportunity for someone seeking flexible working hours and a role where their contribution directly supports the team's success and organizational flow.

Key Responsibilities

• Provide administrative support, including managing schedules, correspondence, and filing systems.
• Prepare and proofread documents, reports, and presentations.
• Coordinate meetings and manage meeting logistics, including room bookings and virtual setup.
• Handle incoming calls and inquiries, directing them to the appropriate personnel.
• Maintain office supplies and manage inventory.
• Assist with data entry and basic record-keeping tasks.

Requirements

• Previous experience as an Administrative Assistant or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and excellent attention to detail.
• Effective written and verbal communication skills.
• Ability to manage time efficiently and prioritize tasks in a hybrid environment.
• Demonstrated reliability and a positive attitude towards work.

Benefits

• Pro-rated competitive salary for part-time hours.
• Hybrid work arrangement offering flexibility.
• Opportunities for skill development and learning.
• Supportive team culture.
• A role with direct impact on office operations.