Administrative Assistant

Placements24; Newlands; Hybrid; AUD 32,000 - 48,000; Full time

Benefits offered by this job

Hybrid work

Professional development

Provident fund

Friendly culture

Job summary

Placements24 is seeking a dedicated Administrative Assistant to join our client’s team in Queenstown. This hybrid role combines essential office duties with the flexibility of remote work on select days, supporting daily operations with accuracy and professionalism.

You will greet visitors, manage calls and emails, organize files, coordinate meetings and travel, prepare reports and presentations, and help maintain supplies.

Qualifications

• Previous experience in an administrative assistant or similar role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Effective communication and interpersonal abilities.

Responsibilities

• Manage office reception, including greeting visitors and handling incoming calls and emails.
• Maintain office filing systems, both physical and digital, ensuring easy retrieval of information.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist with the preparation of correspondence, reports, and presentations.
• Order and manage office supplies, ensuring adequate stock levels.

Skills

Organizational skills

Time management

Communication

Teamwork

Adaptability

Tools

Microsoft Office

Job description

About the Role

Our client is looking for a dedicated and organized Administrative Assistant to join their team in Queenstown . This hybrid role involves performing essential administrative duties while enjoying the flexibility of working some days remotely. You will be responsible for supporting the daily operations of the office, ensuring efficiency and accuracy in all tasks. This is a great opportunity for an individual who values structure and support, combined with the modern convenience of remote work options, to contribute to a professional and growing organization.

Key Responsibilities

• Manage office reception, including greeting visitors and handling incoming calls and emails.
• Maintain office filing systems, both physical and digital, ensuring easy retrieval of information.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist with the preparation of correspondence, reports, and presentations.
• Order and manage office supplies, ensuring adequate stock levels.
• Provide general administrative support to staff members as needed.

Requirements

• Previous experience in an administrative assistant or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication and interpersonal abilities.
• Ability to work effectively both independently and as part of a team.
• Understanding and adaptability to a hybrid work environment.

Benefits

• Competitive annual salary.
• Hybrid work arrangement offering a balance of office and remote work.
• Opportunities for ongoing training and professional development.
• A friendly and supportive workplace culture.
• Participation in company provident fund.