Administrative Operations Coordinator – Community Services

Perthcatholic; Western Australia; On-site; AUD 55,000 - 70,000; Full time

Job summary

The Catholic Archdiocese of Perth is seeking an capable administrator to support daily operations for WACMRO and CFJSS. You will handle enquiries, scheduling, records, and project support in a busy, client‑facing environment.

Ideally, you bring proven administrative experience, excellent organisational and communication skills, and the ability to manage competing priorities while maintaining confidentiality and professional service to a diverse range of stakeholders.

Qualifications

• Proven administrative experience in a busy environment.
• Strong organisational and communication abilities.
• Capacity to manage multiple priorities and confidential information.

Responsibilities

• Provide administrative support including reception, enquiries, appointment scheduling, document preparation, and records management.
• Coordinate meetings, calendars, travel arrangements, and committee administration, including agenda preparation and minute‑taking.
• Assist with planning and coordination of programs, events, seminars, and outreach activities.
• Manage bookings and stakeholder communications, ensuring professional customer service.
• Support financial administration, including invoicing, reconciliations, expense tracking, and budget monitoring.
• Maintain accurate databases, compliance records, and reporting documentation while ensuring confidentiality.
• Support communications activities and contribute to process improvements.

Skills

Administrative skills

Organisational skills

Communication skills

Multitasking ability

Customer service

Tools

Microsoft Office Suite

Job description

The Catholic Archdiocese of Perth is seeking an capable administrator to support daily operations for WACMRO and CFJSS. You will handle enquiries, scheduling, records, and project support in a busy, client‑facing environment.

Ideally, you bring proven administrative experience, excellent organisational and communication skills, and the ability to manage competing priorities while maintaining confidentiality and professional service to a diverse range of stakeholders.