Administrative Assistant - Legal Services

Catholic Education Western Australia; Australia; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Paid leave over Christmas and Easter

Flexible working arrangements

Professional development

Wellbeing initiatives

Meaningful enterprise-wide work

Job summary

Catholic Education Western Australia Limited is seeking an experienced Administrative Assistant to support the General Counsel and Legal Services within Strategy and Governance. The role requires proactive organization, confidential record-keeping, and efficient handling of correspondence and meetings.

The successful candidate will manage calendars, coordinate meetings, and assist with budgets and administrative processes while contributing to continuous improvements in legal services support.

Qualifications

• Demonstrated experience providing high-level administrative support including calendar management and meeting coordination.
• Proficiency in Microsoft Office to support day-to-day operations.
• Experience tracking timelines, deliverables and follow-up actions while managing multiple priorities.
• Excellent written and verbal communication with a professional, customer-focused approach.
• Ability to handle sensitive information with confidentiality and discretion.

Responsibilities

• Prepare accurate briefing notes, reports and timelines using appropriate formatting.
• Coordinate meetings, agendas, room bookings, records and follow-up actions within deadlines.
• Proactively manage incoming and outgoing legal correspondence and matter-related administration.
• Maintain confidential electronic law content and matter files in a cloud-based environment.
• Monitor budget expenditure and coordinate stationery, travel and other administrative requirements.
• Support improvements to legal administrative processes within Strategy and Governance.

Skills

Calendar management

Meeting coordination

Record-keeping

Microsoft Office

Communication

Confidentiality

Time management

Team player

Tools

Microsoft Office

Job description

Company: Catholic Education Western Australia Limited

For more than 150 years, Catholic Education Western Australia (CEWA) has supported schools and communities across the state. Today, CEWA is Western Australia's second-largest education provider, supporting more than 84,500 students through a network of schools and nearly 14,000 staff.

We are seeking an experienced Administrative Assistant to provide high-quality support to the General Counsel and Legal Services staff within the Strategy and Governance team. This varied role will help keep legal matters, correspondence, meetings, records and administrative processes organised, accurate and on track.

Why Join CEWA?

• Additional paid leave during Christmas and Easter office closures
• Flexible working arrangements where operationally appropriate
• Professional development and career growth opportunities
• Access to wellbeing initiatives including Fitness Passport, Employee Assistance Program and corporate health discounts
• Meaningful, enterprise-wide work supporting Catholic education across Western Australia

About the Role

Working within Strategy and Governance, you will provide responsive administrative support to the General Counsel and Legal Services staff. Success in this role will come from anticipating priorities, maintaining confidential and accurate records, coordinating meetings and correspondence, and contributing to efficient legal administrative processes.

Key responsibilities include:

• Prepare accurate briefing notes, reports and timelines using appropriate legal formatting.
• Coordinate meetings, agendas, room bookings, records and follow-up actions within agreed timelines.
• Proactively manage incoming and outgoing legal correspondence, calls and matter-related administration.
• Maintain confidential electronic legal content and matter files in a cloud-based environment.
• Monitor legal budget expenditure and coordinate stationery, vehicle, travel and other administrative requirements.
• Support improvements to legal administrative processes and provide broader assistance across Strategy and Governance.

About You

You are a highly organized and adaptable administrative professional who takes pride in accuracy, confidentiality and responsive service. You communicate professionally, manage competing priorities calmly and enjoy contributing to a collaborative team environment.

• Demonstrated experience providing high-level administrative support, including calendar management, meeting coordination and accurate record-keeping.
• Proficiency in Microsoft software and systems to support smooth day-to-day operations.
• Experience tracking timelines, deliverables and follow-up actions while managing multiple priorities.
• Exceptional written and verbal communication skills and a professional, customer-focused approach.
• A proven ability to handle sensitive information with confidentiality, discretion and close attention to detail.
• Flexibility, adaptability and a collaborative approach, with preparedness to support the Catholic ethos in the performance of your duties.

Highly regarded:

• Demonstrated experience working in a legal environment.

All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. Catholic Education Western Australia encourages applications from people of all cultural backgrounds, First Nations peoples, and individuals with disabilities or medical conditions who meet the requirements of the position. To be eligible to apply, you must be legally permitted to work in Australia.