Administrative & Office Operations Specialist

Geotesta Pty Ltd; Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Job summary

Geotesta Pty Ltd is seeking an Administration Assistant to support the business from our Melbourne office, handling administration and laboratory operations. You will be a key contact for service inquiries, delivering high-level customer service and efficient administrative support.

The role involves managing calls, coordinating supplies and events, arranging travel, and providing project support across the organisation. Strong communication and IT skills are essential for success.

Qualifications

• 3+ years of experience in a similar role.
• Experience with Microsoft Office Word, Excel & Outlook.
• Advanced organisational and task prioritising skills.
• Ability to work autonomously and also within a team.
• Strong team player, with a cooperative, respectful and positive attitude.
• Effective written and spoken communication skills and the ability to confidently liaise with project teams and clients.
• Work rights in Australia and valid Australian driving licence.
• Highly computer literate.

Responsibilities

• Managing and delegating incoming calls, welcoming and assisting clients, managing couriers and mail.
• Coordinating office supplies and office equipment maintenance.
• Coordinating events.
• Act as first point of contact for internal organisational enquiries.
• Provide administrative support to staff.
• Arranging travel, accommodation, and flights for staff.
• Providing project support, including data entry for onboarding and maintaining client platforms in the Project Management System and maintaining subcontractor register.
• Managing staff uniform orders.
• Assist with fleet management.

Skills

MS Office

3+ years exp

Autonomy

Teamwork

Communication

Driving Licence

AU work rights

Job description

Geotesta Pty Ltd is seeking an Administration Assistant to support the business from our Melbourne office, handling administration and laboratory operations. You will be a key contact for service inquiries, delivering high-level customer service and efficient administrative support.

The role involves managing calls, coordinating supplies and events, arranging travel, and providing project support across the organisation. Strong communication and IT skills are essential for success.