Office Admin & Service Records Coordinator

Peritus Technology; Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Peritus Technology is seeking an organised, detail‑oriented Administrative Assistant to support our operational and field‑service teams from our Southbank office in Melbourne. The role is predominantly office based with occasional site visits to Melbourne locations as required for information gathering and verification of work.

You will manage emails, service requests, records, and documents, coordinate with technicians and suppliers, and assist with purchase orders and invoicing.

Qualifications

• Experience in office administration or service administration, or similar role.
• Strong organisational skills and ability to manage multiple tasks.
• Clear and professional written and verbal communication.

Responsibilities

• Monitor shared email accounts and respond to enquiries.
• Register and track service requests and work orders.
• Maintain electronic files, registers and office records.
• Follow up technicians, contractors and suppliers for information.
• Prepare and check job documentation, photos and completion records.
• Organise documents, drawings, permits and information for field personnel.
• Update customer, asset and location records.
• Verify paperwork before jobs are closed.
• Assist with purchase orders, invoices and delivery records.
• Prepare routine correspondence, reports and meeting notes.

Skills

Office administration

Multitasking

Communication

Records management

Microsoft Outlook

Microsoft Word

Microsoft Excel

Independent worker

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Peritus Technology is seeking an organised, detail‑oriented Administrative Assistant to support our operational and field‑service teams from our Southbank office in Melbourne. The role is predominantly office based with occasional site visits to Melbourne locations as required for information gathering and verification of work.

You will manage emails, service requests, records, and documents, coordinate with technicians and suppliers, and assist with purchase orders and invoicing.