Executive Assistant & Office Operations Lead

Oreta; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Oreta in Melbourne is seeking an organised, proactive Office Administrator & Executive Assistant to support executives and coordinate office operations. You will manage calendars, travel, meetings, presentations, and internal communications while assisting with People & Culture initiatives to enhance the employee experience.

This role combines executive support with culture-building activities, helping deliver events, maintain records, and keep the office running smoothly in a dynamic technology

Qualifications

• Experience in executive and administrative support, including coordinating travel, meetings, internal communications, events and office operations.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and manage competing priorities while supporting operational and culture initiatives.

Responsibilities

• Manage executive calendars, meetings, travel, and agendas.
• Prepare documents and presentations; take meeting minutes.
• Coordinate internal and external communications.
• Maintain office records and support day-to-day operations.
• Plan and deliver internal events and celebrate team achievements.
• Support employee engagement activities and team-building initiatives.
• Foster positive culture and effective cross-team collaboration.

Skills

Executive support

Administrative support

Event coordination

Communication

Multitasking

Tools

Microsoft Office Suite

Job description

Oreta in Melbourne is seeking an organised, proactive Office Administrator & Executive Assistant to support executives and coordinate office operations. You will manage calendars, travel, meetings, presentations, and internal communications while assisting with People & Culture initiatives to enhance the employee experience.

This role combines executive support with culture-building activities, helping deliver events, maintain records, and keep the office running smoothly in a dynamic technology