Administrative Assistant

Contemporary Plumbing Pty; Canberra, Queanbeyan-Palerang; Presencial; AUD 60.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Long term position

Growth opportunities

High-performing team

Descripción de la vacante

Contemporary Plumbing Services (Canberra & Queanbeyan) is seeking an Administrative Assistant to support our Managing Director. The role focuses on keeping operations running smoothly, maintaining financial visibility, and upholding high standards across systems and processes.

Key duties include managing purchase orders, job files, invoicing targets, reporting on revenue and GP, maintaining price books, assets, and assisting with project administration and social media scheduling.

Formación

• Highly organised and detail-focused candidate.
• Comfortable working with numbers, reports, and systems.
• Proactive, reliable and takes ownership.
• Strong communication skills are essential.
• Experience with job management systems preferred.

Responsabilidades

• Review job files for accurate notes, photos, and documentation.
• Manage purchase orders and job-related admin.
• Monitor and log incoming calls within our system.
• Track invoicing targets and job performance.
• Monitor gross profit across jobs and identify discrepancies.
• Prepare reports on revenue and GP across job types and business units.
• Maintain price book and pricing files.
• Manage asset and equipment registers.
• Support invoicing accuracy and task reporting.
• Assist with kitchen and bathroom project administration.
• Support social media coordination and content scheduling.
• Organise weekly team catch-ups.
• Maintain office supplies and a well-run workspace.

Conocimientos

Highly organised

Attention to detail

Strong communication

Numerical proficiency

Job management systems experience

Descripción del empleo

Administrative Assistant to the Managing Director

Contemporary Plumbing Services - Canberra & Queanbeyan

We're looking for a highly organised, detail-driven Administrative Assistant to support our Managing Director.

This is a key role within the business - not just admin. You'll be responsible for keeping operations running smoothly, ensuring financial visibility, and maintaining high standards across our systems and processes.

Key Responsibilities

Operations & Job Management

• Review job files for accurate notes, photos, and documentation
• Manage purchase orders and job-related admin
• Monitor and log incoming calls within our system

Financial & Performance Reporting

• Track invoicing targets and job performance
• Monitor gross profit across jobs and identify discrepancies
• Prepare reports on revenue and GP across job types and business units

Systems & Administration

• Maintain price book and pricing files
• Manage asset and equipment registers
• Support invoicing accuracy and task reporting

Project & Marketing Support

• Assist with kitchen and bathroom project administration
• Support social media coordination and content scheduling

Team & Office Coordination

• Organise weekly team catch-ups
• Maintain office supplies and a well-run workspace

About You

• Highly organised with strong attention to detail
• Comfortable working with numbers, reports, and systems
• Proactive, reliable, and takes ownership
• Strong communication skills
• Experience with job management systems

Why Join Us?

• Long term position
• Be part of a growing, high-performing team
• Real opportunity to grow within the business

If you're someone who takes pride in keeping things running at a high standard - we want to hear from you.