Administration – Commercial Plumbing

GC Plumbing Services; Gold Coast City; On-site; AUD 50,000 - 60,000; Full time

Job summary

GC Plumbing Services, a small commercial plumbing company based in Yatala, Queensland, is seeking an Administration Officer to support daily operations, project coordination and financial processing.

The role requires strong organisational skills, experience in office administration, and the ability to work independently within a small team. Procore, BricsCAD and Excel proficiency are highly regarded.

Qualifications

• Experience in administration, preferably within construction or building services.
• Strong organisational skills with ability to prioritise competing tasks.
• Confidence managing emails, spreadsheets, invoices, timesheets and general office administration.
• Good computer skills and ability to learn new software quickly.
• Strong written and verbal communication skills.
• Attention to detail, especially with financial and project information.

Responsibilities

• Managing emails, phone calls, filing, data entry and day-to-day office operations.
• Assisting with job setup, tracking project progress, maintaining job records and coordinating information between the office, site teams and builders.
• Collecting, checking and processing employee timesheets and labour records.
• Preparing invoices, monitoring outstanding claims and invoices, assisting with supplier invoices and maintaining accurate financial records.
• Maintaining spreadsheets, tracking job costs, monitoring budgets and assisting with profit and loss reporting and general financial analysis.
• Working with Procore, HammerTech, Nexvia and other builder portals and software systems.
• Assisting with drawings, documentation and basic file management using BricsCAD.
• Communicating professionally with builders, project managers, subcontractors and suppliers to ensure information and documentation are submitted accurately and on time.
• Maintaining project records, site documentation, inductions and other requirements in accordance with builder and company procedures.
• Identifying opportunities to improve administrative processes and helping management with other tasks as required.

Skills

Administration

Data entry

Communication

Time management

Financial record keeping

Tools

Procore

HammerTech

Nexvia

BricsCAD

Microsoft Excel

Office 365

Job description

We are a small, growing commercial plumbing company based in Yatala, Queensland, looking for a reliable, organised and proactive Administration Officer to join our team. This is a varied, hands-on role suited to someone who enjoys working in a small business environment and is confident managing a range of administrative and operational tasks. As our office team is small, the successful applicant will need to be comfortable working independently at times, managing their own workload and taking initiative to keep daily operations running smoothly. You will work closely with management, site teams, builders and suppliers to support the smooth delivery of our commercial plumbing projects.

Key responsibilities

Managing emails, phone calls, filing, data entry and day-to-day office operations

Assisting with job setup, tracking project progress, maintaining job records and coordinating information between the office, site teams and builders

Collecting, checking and processing employee timesheets and labour records

Preparing invoices, monitoring outstanding claims and invoices, assisting with supplier invoices and maintaining accurate financial records

Maintaining spreadsheets, tracking job costs, monitoring budgets and assisting with profit and loss reporting and general financial analysis

Working with industry-specific platforms, including Procore, HammerTech, Nexvia and other builder portals and software systems

Assisting with drawings, documentation and basic file management using BricsCAD

Communicating professionally with builders, project managers, subcontractors and suppliers to ensure information and documentation are submitted accurately and on time

Maintaining project records, site documentation, inductions and other requirements in accordance with builder and company procedures

Identifying opportunities to improve administrative processes and helping management with other tasks as required

About you

Previous experience in administration, preferably within the construction, plumbing, electrical or building services industry

Strong organisational skills and the ability to prioritise competing tasks

Confidence managing emails, spreadsheets, invoices, timesheets and general office administration

Good computer skills and the ability to learn new software and systems quickly

Strong written and verbal communication skills

A high level of accuracy and attention to detail, particularly when handling financial and project information

The ability to work independently, use initiative and follow tasks through to completion

A professional and practical approach to working with builders, suppliers, tradespeople and management

Experience with BricsCAD, Procore, HammerTech, Nexvia, Microsoft Excel and other Microsoft Office applications would be highly regarded

Experience with job costing, accounts, financial reporting or profit and loss statements would be an advantage

About us

We are a small, established commercial plumbing business based in Yatala, Queensland.

An opportunity to join a small, established commercial plumbing business

A varied role with exposure to both the administrative and financial sides of construction projects

A supportive, practical working environment where your contribution will make a real difference

The opportunity to take ownership of your role and develop your skills across multiple areas of the business

A workplace where initiative, reliability and a positive attitude are valued

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