Executive Admin & Operations Assistant to MD

Contemporary Plumbing Pty; Canberra, Queanbeyan-Palerang; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Long term position

Growth opportunities

High-performing team

Job summary

Contemporary Plumbing Services (Canberra & Queanbeyan) is seeking an Administrative Assistant to support our Managing Director. The role focuses on keeping operations running smoothly, maintaining financial visibility, and upholding high standards across systems and processes.

Key duties include managing purchase orders, job files, invoicing targets, reporting on revenue and GP, maintaining price books, assets, and assisting with project administration and social media scheduling.

Qualifications

• Highly organised and detail-focused candidate.
• Comfortable working with numbers, reports, and systems.
• Proactive, reliable and takes ownership.
• Strong communication skills are essential.
• Experience with job management systems preferred.

Responsibilities

• Review job files for accurate notes, photos, and documentation.
• Manage purchase orders and job-related admin.
• Monitor and log incoming calls within our system.
• Track invoicing targets and job performance.
• Monitor gross profit across jobs and identify discrepancies.
• Prepare reports on revenue and GP across job types and business units.
• Maintain price book and pricing files.
• Manage asset and equipment registers.
• Support invoicing accuracy and task reporting.
• Assist with kitchen and bathroom project administration.
• Support social media coordination and content scheduling.
• Organise weekly team catch-ups.
• Maintain office supplies and a well-run workspace.

Skills

Highly organised

Attention to detail

Strong communication

Numerical proficiency

Job management systems experience

Job description

Contemporary Plumbing Services (Canberra & Queanbeyan) is seeking an Administrative Assistant to support our Managing Director. The role focuses on keeping operations running smoothly, maintaining financial visibility, and upholding high standards across systems and processes.

Key duties include managing purchase orders, job files, invoicing targets, reporting on revenue and GP, maintaining price books, assets, and assisting with project administration and social media scheduling.