Administration Officer / Receptionist (Accounting Firm)

Care 2 Care Services Pty Ltd; Sydney; On-site; AUD 50,000 - 65,000; Full time

Job summary

Professional Accounting & Taxation Services Pty Ltd is seeking a reliable Receptionist / Administrative Officer to support the accounting team. You will be the first point of contact for clients and contribute to day-to-day operations in a dynamic office.

The role requires strong communication, high attention to detail, and experience in an admin/reception position. Location is in-person in Sydney, with familiarity in MYOB or Xero preferred and ATO liaison tasks included.

Qualifications

• 2+ years in an administration/receptionist role
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience in an accounting firm and liaising with the ATO is highly regarded
• Experience with MYOB or Xero is preferred
• Arabic language fluency is highly regarded

Responsibilities

• Manage front desk operations and greet clients professionally
• Handle incoming calls, emails, and client enquiries
• Liaise with the Australian Taxation Office on routine matters
• Assist payroll processing, invoicing and related admin tasks
• Schedule client appointments and manage team calendars
• Perform data entry and maintain client records
• Prepare and send client emails and compliance-related documents
• Organise and maintain client documents and files
• Assist with receipt and invoice sorting and transaction matching in MYOB
• Provide workflow support to the accounting team as required

Skills

Interpersonal skills

Verbal & written communication

Organisational skills

Multitasking

Professional presentation

Arabic language

Tools

MYOB

Xero

Microsoft Office

Job description

About the Role

Professional Accounting & Taxation Services Pty Ltd is seeking a reliable and professional Receptionist / Administrative Officer to join our team. This role is ideal for someone with strong communication skills, attention to detail, and the ability to manage a variety of administrative and client-facing tasks in a in a dynamic office environment.

You will be the first point of contact for clients and play a key role in supporting our accounting team with day-to-day operations.

Key Responsibilities

• Manage front desk operations and greet clients in a professional manner
• Handle incoming calls, emails, and client enquiries
• Liaise with the Australian Taxation Office (ATO) on routine client matters
• Assist with payroll processing, invoicing, and related administrative tasks
• Schedule client appointments and manage team calendars
• Perform data entry and maintain accurate client records
• Prepare and send client emails and correspondence, including compliance-related documents
• Organise and maintain client documents, receipts, and files
• Assist with receipt and invoice sorting, and transaction matching in MYOB
• Provide workflow support and administrative assistance to the accounting team as required

What we’re looking for

• Previous experience in an administration/receptionist role (2+ years)
• Strong interpersonal skills and professional presentation with a proactive, positive attitude
• Excellent verbal and written communication skills
• Exceptional organisational skills with the ability to manage multiple tasks meet deadlines, and maintain a high level of accuracy
• Proficiency in Microsoft Office (Excel, Word, and Outlook)
• Experience within an accounting firm and communicating with the ATO (highly regarded)
• Experience with accounting software such as MYOB or Xero (preferred)
• Fluency in Arabic (highly regarded)

Pay: $49,900.00 – $65,000.00 per year

Work Location: In person