Administration Assistant

Bechini and Associates; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Bechini and Associates, a well-established accounting firm in Liverpool, is seeking an administrator to join the administration team and support day-to-day office operations. You will manage incoming calls, handle client records, liaise with government agencies and assist directors, management and the accounting team while maintaining accuracy and deadlines.

This hands-on role suits someone who takes pride in their work and is willing to contribute wherever needed to ensure smooth practice

Qualifications

• Experience in administrative or office support roles.
• Excellent verbal and written communication.
• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Ability to work independently and take initiative.
• Positive, team-oriented attitude.

Responsibilities

• Answer and direct incoming calls and respond to inquiries professionally.
• Provide friendly and efficient service to clients and stakeholders.
• Provide day-to-day administrative support to directors, management and the accounting team.
• Scan, file and maintain electronic client records with accuracy and attention to detail.
• Assist with general office administration and record-keeping.
• Liaise with ATO, ABR, ASIC and other government agencies as required.
• Maintain records and ensure procedures are followed.
• Support daily operational needs with the Practice Manager and administration team.
• Assist with preparation of financial reports and accounting paperwork.
• Undertake additional administrative duties to support operations.

Skills

Administrative experience

Communication skills

Organisational skills

Time management

Attention to detail

Independent worker

Punctual

Team player

Job description

Working as part of the administration team, you will play a key role in supporting the wider practice and maintaining efficient administrative processes across the business. This is a hands-on position suited to someone who enjoys being actively involved in the day-to-day running of an office, takes pride in their work and is willing to contribute wherever needed. You will work closely with the existing administration team, sharing responsibilities and supporting one another to ensure tasks are completed accurately and deadlines are met.

Key responsibilities

Answer and direct incoming telephone calls and respond to general enquiries professionally

Provide friendly and efficient service to clients and other stakeholders

Provide day-to-day administrative support to directors, management and the accounting team

Scan, file and maintain electronic client records with accuracy and attention to detail

Assist with general office administration and ensure records are maintained appropriately

Liaise with the Australian Taxation Office (ATO), Australian Business Register (ABR), Australian Securities and Investments Commission (ASIC) and other government agencies as required

Maintain accurate records and ensure administrative procedures are completed in accordance with firm requirements

Work closely with the Practice Manager and administration team to support the daily operational needs of the practice

Assist with the preparation and collation of financial reports, client documentation and other accounting-related paperwork

Undertake additional administrative duties as required to support the smooth operation of the practice

About you

Previous experience in an administrative or office support role, ideally within an accounting or professional services environment

Excellent verbal and written communication skills

Strong organisational and time management skills, with the ability to manage competing priorities

High attention to detail and a commitment to accuracy

Ability to work independently, take initiative and see tasks through to completion

A reliable, punctual, trustworthy and professional approach to work

A positive, team-oriented attitude and willingness to assist colleagues as needed

About us

We are a well-established accounting firm located in the heart of Liverpool, known for providing personalised, high-quality accounting services to a diverse range of clients. As a close-knit team, we pride ourselves on our professional approach, supportive workplace culture and commitment to delivering exceptional client service.

Join a well-established, close-knit accounting practice

Work in a supportive and friendly team environment

Be part of a role that makes a genuine contribution to the day-to-day success of the business

Enjoy a workplace that values teamwork, reliability and a shared commitment to quality service