Administration Officer

Connect Sydney; Melbourne; On-site; AUD 60,000 - 70,000; Part time

Job summary

Connect Sydney is seeking an Administration Officer in Melbourne for a part-time role (3 days per week) to provide essential admin support across project delivery, customer service, and business operations.

You will handle data entry, purchase orders, invoices, and reporting, while maintaining records and supporting managers with ad hoc tasks. Strong Excel skills and attention to detail are required.

Qualifications

• Prior administration or office support experience.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, especially Excel.

Responsibilities

• Data entry and maintenance of project and operational databases.
• Preparation and processing of purchase orders and supporting documentation.
• Invoice administration and accounts processing assistance.
• Travel calculations and employee travel record administration.
• Report, tracker, and project documentation preparation and distribution.
• Document control and record management for compliance.
• Customer service support and enquiry handling.
• Monitoring outstanding paperwork and following up with stakeholders.
• General administrative tasks and ad hoc duties.
• Ensure all company systems and records remain current.

Skills

Organisational skills

Attention to detail

Time management

Communication

Customer service

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Primary LocationVIC - Melbourne - 655 Collins StJob Description SummaryAs per PDAbout the RoleWe are seeking a highly organised and proactive Administration Officer to join our team 3 full days per week. This role provides essential administrative support across project delivery, customer service, and business operations, ensuring accurate records, timely processing of documentation, and efficient coordination of day-to-day activities.The successful candidate will be a strong communicator with excellent attention to detail, the ability to manage multiple priorities, and confidence using Microsoft Office applications, particularly Excel.Key ResponsibilitiesData entry and maintenance of project and operational databasesPreparation and processing of purchase orders and supporting documentationInvoice administration and assistance with accounts processingTravel calculations and employee travel record administrationPreparation and distribution of reports, trackers, and project documentationDocument control and record management to ensure compliance and accuracyCustomer service support, including responding to enquiries and directing requestsMonitoring outstanding paperwork and following up with internal stakeholdersAssisting with project administration and coordination activitiesMaintaining spreadsheets and updating business performance reportsSupporting managers with general administrative tasks and ad hoc dutiesEnsuring all company systems and records remain current and accurateExperience requiredPrevious experience in an administration, office support, or project administration roleStrong organisational and time management skillsExcellent attention to detail and accuracyProficient in Microsoft Office, particularly Excel, Word, and OutlookAbility to work independently and manage competing prioritiesProfessional communication and customer service skillsDepartmentAdministrationHow to ApplyIf this sounds like you apply now to the Service Stream Recruitment Team via the online application button.