Office Manager Melbourne FullTime

Nulsen Disability Services; City of Melbourne; On-site; AUD 75,000 - 110,000; Full time

Benefits offered by this job

Discounted health insurance

Employee Assistance Program

Discounts to gyms and studios across 澳

Competitive referral bonus

Other amazing perks!

Job summary

Mills Oakley is seeking an experienced Office Manager to join the Melbourne office on a full-time basis. You will lead a team, manage day-to-day operations, and ensure a smooth working environment for partners and staff.

The role includes overseeing budgets, coordinating events, handling inductions, and driving process improvements to boost efficiency across the firm. A strong background in administrative leadership is essential.

Qualifications

• Minimum 3 years’ experience as an Office Manager.
• Experience in professional services preferred.
• Strong organisational and communication skills.

Responsibilities

• Lead and manage a team of 8.
• Oversee budgets and expenses including stationery, catering, stock, petty cash and cab charges.
• Manage requests from partners and staff and ensure timely completion by the Admin team.
• Attend to building management requests as required.
• Coordinate events and firm initiatives.
• Run inductions for new starters and support office moves.
• Oversee ISO27001 audits and ensure compliance.
• Identify opportunities for process improvements and implement efficiency measures.
• Perform general administrative duties as required.

Skills

Team leadership

Budget management

Office administration

Problem solving

Job description

A rare and exciting opportunity has arisen for a skilled and self-driven Office Manager to join our Melbourne office on a full-time basis.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

A rare and exciting opportunity has arisen for a skilled and self-driven Office Manager to join our Melbourne office on a full-time basis. This is a key position within our firm that will support day-to-day operations and ensure a smooth and efficient working environment for partners and staff.

Your key responsibilities will include but not be limited to the following:

• Lead and manage a team of 8;
• Oversee budgets and spending for areas such as stationery, catering orders and stock, petty cash and cab charges;
• Manage requests for assistance from partners and staff and effective completion by the Administration team;
• Attend to building management requests as required;
• Event management and manage firm initiatives as required;
• Run inductions for new starters and facilitate office moves;
• Oversee ISO27001 audits and ensure compliance;
• Identify opportunities for process improvements and implement strategies to enhance efficiency in day-to-day operations; and
• General administrative duties as required by the firm.

Who We Are Looking For

The successful candidate will have at least 3 years’ experience as an Office Manager, ideally within the professional services industry and previous experience in administrative roles. You will have excellent organisational, communication, and leadership skills, and be able to manage multiple priorities effectively and efficiently. You will have proven ability to work independently, solve problems with minimal input from leadership, and proactively address issues.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Competitive referral bonus; and
• Other amazing perks!