Administration Manager (Seven Hills Plaza)

Haben; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

WHEREFIT membership

Novated leasing options

Job summary

Haben is seeking an Administration Manager for Seven Hills Plaza to join the Centre Management team. The role is hands-on, focused on administrative, financial and lease administration functions within a busy retail centre environment.

You will work closely with the Centre Manager and Haben teams, managing budgets, reporting, arrears, rent rolls and tenant records while building strong retailer relationships and driving process improvements.

Qualifications

• Shopping centre/retail property experience
• Strong financial administration skills
• Understanding of retail leases and tenant charges
• Excellent organisational and time management skills
• Attention to detail and ability to manage competing priorities
• Confident written and verbal communication skills
• Proficient in Microsoft Office, especially Excel and Outlook

Responsibilities

• Support the Centre Manager with budgeting, forecasting, month-end reporting and accruals.
• Manage accounts payable, accounts receivable, invoicing, expenditure and tenant recoverable charges.
• Take an active role in arrears management and debt recovery with retailers.
• Maintain rent rolls, tenancy schedules, rental reviews and tenant records.
• Support lease administration, including tenant charges and lease documentation.
• Maintain centre registers, records and compliance documentation.
• Build relationships with retailers, contractors and centre stakeholders.
• Prepare accurate reports and provide admin support across the Centre Management team.
• Assist with retailer communications and centre initiatives.
• Collaborate with Haben’s Finance, Operations, Marketing and Head Office teams.
• Identify opportunities to improve processes and drive efficiencies across the centre.

Skills

Budgeting

Accounts payable

Accounts receivable

Lease administration

Retail property experience

MS Office (Excel/Outlook)

MRI experience

Education

Related tertiary qualification

Tools

MRI

Job description

Administration Manager (Seven Hills Plaza)

We’re looking for an experienced and proactive Administration Manager to join our Centre Management team at Seven Hills Plaza.

This is a varied, hands-on role at the heart of the centre’s day-to-day operations. Working closely with the Centre Manager and broader Haben team, you’ll take ownership of key administrative, financial and lease administration functions while building strong relationships with retailers, contractors and internal stakeholders.

If you’re highly organised, commercially minded and enjoy a role where no two days are quite the same, this is a great opportunity to build your property experience and make a real contribution to the success of the centre.

What you’ll be doing

Your responsibilities will include:

• Supporting the Centre Manager with budgeting, forecasting, month-end reporting and accruals
• Managing accounts payable, accounts receivable, invoicing, expenditure and tenant recoverable charges
• Taking an active role in arrears management and debt recovery, including regular follow-up with retailers
• Maintaining accurate rent rolls, tenancy schedules, rental reviews and tenant records
• Supporting lease administration, including tenant charges, occupancy matters and lease documentation
• Maintaining key centre registers, records and compliance documentation
• Building positive and productive relationships with retailers, contractors and other centre stakeholders
• Preparing accurate and timely reports and providing administrative support across the Centre Management team
• Supporting retailer communications and centre initiatives
• Working collaboratively with the Centre Manager and Haben’s Finance, Operations, Marketing and Head Office teams
• Identifying opportunities to improve processes and create greater administrative efficiencies across the centre

About you

You’ll be someone who enjoys taking ownership, stays on top of the detail and knows how to keep things moving in a busy environment.

• Ideally, you’ll bring:
• Previous experience in shopping centre, retail property or property administration
• Strong financial administration skills, including accounts payable, accounts receivable and arrears management
• An understanding of retail leases, rent administration and tenant charges
• Excellent organisational and time management skills
• Strong attention to detail and the ability to manage competing priorities
• Confident written and verbal communication skills
• The ability to build trusted relationships with retailers and a broad range of stakeholders
• Intermediate to advanced Microsoft Office skills, particularly Excel and Outlook
• Experience with MRI or a similar property management system would be highly regarded

Previous retail shopping centre management or administration experience will be highly regarded, along with tertiary qualifications in a related field.

At Haben, we want our people to feel supported both at work and outside of it. Along with joining a collaborative and growing business, you’ll have access to benefits designed to support your wellbeing, lifestyle and financial goals, including:

• WHEREFIT membership, giving you access to a range of health, fitness and wellbeing offers
• Novated leasing options, providing greater flexibility when it comes to financing your next vehicle
• A supportive and collaborative team environment
• Opportunities to learn, grow and build your career
• A role where you can take ownership, contribute ideas and see the impact of your work

If you’re an experienced administration professional who enjoys working in a fast-paced property environment, building strong relationships and keeping things running smoothly, we’d love to hear from you.

You’ll be joining a collaborative team where you can take ownership of your role, broaden your property experience and make a genuine contribution to the success of Seven Hills Plaza.

Haben is a privately owned funds and property management business specialising in unlocking value from retail shopping centres across the east coast of Australia.

As we continue to grow, we remain focused on maintaining the personal approach that defines Haben. We care about our people, our co-investors and partners, and the communities in which our assets are located.