Administrative Assistant

Contemporary Plumbing Pty; Canberra; On-site; AUD 65,000 - 80,000; Full time

Job summary

Contemporary Plumbing Pty in Canberra seeks an Administrative Assistant to the Managing Director. You will help run operations, manage job-related admin and financial visibility, and support pricing and reporting efforts across the business.

The role involves coordinating project administration, maintaining price books and asset registers, and assisting with social media content scheduling within a growing team environment.

Qualifications

• Applicant must be highly organized with meticulous attention to detail.
• Ability to handle numbers, reports and systems accurately.
• Proactive and reliable, owning tasks end-to-end.
• Strong communication skills with internal teams and MD.
• Experience with job management systems or similar software.

Responsibilities

• Oversee operations and job management, ensuring accurate notes, photos and documentation.
• Monitor purchase orders and job-related admin; manage invoicing and reporting.
• Maintain price books, asset registers and ensure invoicing accuracy.
• Support project administration for kitchen and bathroom jobs and assist with social media scheduling.

Skills

Highly organized

Attention to detail

Proactive

Reliable

Strong communication

Job management systems

Tools

Invoicing software

Pricing/price book systems

Job description

Job Description

Administrative Assistant to the Managing Director

Contemporary Plumbing Services – Canberra & Queanbeyan

We’re looking for a highly organised, detail-driven Administrative Assistant to support our Managing Director.

This is a key role within the business — not just admin. You’ll be responsible for keeping operations running smoothly, ensuring financial visibility, and maintaining high standards across our systems and processes.

Key Responsibilities

Operations & Job Management

• Review job files for accurate notes, photos, and documentation
• Manage purchase orders and job-related admin
• Monitor and log incoming calls within our system

Financial & Performance Reporting

• Track invoicing targets and job performance
• Monitor gross profit across jobs and identify discrepancies
• Prepare reports on revenue and GP across job types and business units

Systems & Administration

• Maintain price book and pricing files
• Manage asset and equipment registers
• Support invoicing accuracy and task reporting

Project & Marketing Support

• Assist with kitchen and bathroom project administration
• Support social media coordination and content scheduling

Team & Office Coordination

• Organise weekly team catch-ups
• Maintain office supplies and a well-run workspace

About You

• Highly organised with strong attention to detail
• Comfortable working with numbers, reports, and systems
• Proactive, reliable, and takes ownership
• Strong communication skills
• Experience with job management systems

Why Join Us?

• Long term position
• Be part of a growing, high-performing team
• Real opportunity to grow within the business

If you’re someone who takes pride in keeping things running at a high standard — we want to hear from you.