Personal Assistant to Director

AUTOBIOGRAPHY PTY LTD; Sydney; On-site; AUD 65,000 - 95,000; Full time

Job summary

AUTOBIOGRAPHY PTY LTD in Sydney is seeking a highly organised Personal Assistant to support the Director with a broad range of administrative, operational and personal tasks.

The role involves calendar management, daily communications, coordinating meetings, and providing timely updates to the Director. Experience in mechanical/building industries is highly regarded, with a proactive and discreet approach valued.

Qualifications

• Previous experience as a Personal Assistant or similar role.
• Excellent written and verbal communication.
• Ability to work independently and prioritise tasks.
• Driver's licence preferred.

Responsibilities

• Manage the Director's emails, correspondence, and daily communications.
• Screen and manage incoming calls and enquiries.
• Manage the Director's calendar, appointments, meetings and invitations.
• Coordinate and organise meetings and other commitments.
• Follow up outstanding matters and ensure tasks are completed.
• Attend to requests from the Director and staff as required.
• Manage both business and personal tasks for the Director as directed.
• Provide regular updates to the Director on daily activities, priorities and outstanding matters.
• Assist with general administration and operational requirements across the business.
• Identify issues and opportunities and take initiative to resolve matters where appropriate.

Skills

Personal Assistant

Executive support

Calendar management

Communication

Discretion

Job description

We are seeking a highly organised, proactive and capable Personal Assistant to the

Director to join our business.

This is an all-rounder role suited to someone who is confident managing a busy schedule,

communicating with clients and staff, coordinating daily operations, and taking ownership of

tasks from start to finish.

Experience or knowledge within the mechanical, air conditioning and/or building

industry would be highly regarded.

About the role

Working closely with the Director, you will be responsible for managing a wide range of administrative, operational and personal tasks to ensure the smooth day-to-day running of the business. The role is not limited to the tasks above and will involve a broad range of responsibilities.

Key responsibilities

• Manage the Director's emails, correspondence and daily communications
• Screen and manage incoming calls and enquiries
• Manage the Director's calendar, appointments, meetings and invitations
• Coordinate and organise meetings and other commitments
• Follow up outstanding matters and ensure tasks are completed
• Attend to requests from the Director and staff as required
• Manage both business and personal tasks for the Director as directed
• Provide regular and consistent updates to the Director on daily activities, priorities and outstanding matters
• Assist with general administration and operational requirements across the business
• Identify issues and opportunities and take initiative to resolve matters where appropriate

About you

Highly organised and able to manage multiple priorities

Proactive, reliable and willing to take ownership

An excellent communicator with strong interpersonal skills

Confident dealing with clients, staff and external stakeholders

Discreet and trustworthy, with the ability to handle confidential information

Flexible and willing to assist wherever required

Comfortable working in a fast-paced environment

Strong with time management and attention to detail

Previous experience as a Personal Assistant, Executive Assistant, Office Manager or similar role is preferred

Strong computer and administration skills

Experience & Skills

• Previous experience as a Personal Assistant, Executive Assistant, Office Manager or similar role is preferred
• Mechanical, air conditioning and/or building industry experience is highly regarded
• Strong computer and administration skills
• Excellent written and verbal communication
• Ability to work independently and prioritise tasks effectively
• Current driver's licence is preferred

The Opportunity

This is an opportunity for the right person to become a key support to the Director and play

an important role across the wider business.