Administrative Assistant / Executive Assistant

Biometix And Bixelab; Canberra; Vor Ort; AUD 55.000 - 75.000; Vollzeit

Zusammenfassung

Biometix And Bixelab in Canberra seeks a proactive Administrative Assistant / Executive Assistant to support the corporate team and provide high-level assistance to the CEO on a part-time/full-time basis. You’ll coordinate calendars, prepare reports and presentations, assist HR onboarding, and support marketing and project activities.

This role emphasizes organisation, discretion, and reliability in a dynamic business environment.

Qualifikationen

• Prior administration or office support experience preferred.
• Excellent organisational and communication skills.
• Ability to manage multiple priorities with attention to detail.

Aufgaben

• Provide high-level executive and administrative support to the CEO, including diary management, meeting coordination, and travel planning.
• Prepare and review correspondence, reports, and presentations for the CEO and executive team.
• Track key organisational deliverables and ensure timely follow-up on actions and decisions.
• Assist with coordination of meetings, events, and internal communications.
• Support HR activities such as inductions, onboarding, and staff engagement initiatives.
• Help manage internal documentation, records, and office systems.
• Contribute to marketing and communications initiatives, supporting content development and event coordination.
• Continuously improve administrative processes to enhance efficiency and accuracy.
• Undertake general administrative and operational tasks as required by the Executive Team.

Kenntnisse

Diary management

Meeting coordination

Travel planning

Administrative support

Organisational skills

Communication skills

Microsoft Office

Problem solving

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Jobbeschreibung

We’re seeking a proactive and organised Administrative Assistant / Executive Assistant to support the day-to-day operations of our corporate team and provide high-level assistance to the CEO on a part-time/full time basis.

This role is ideal for someone with strong administrative skills who enjoys working in a dynamic environment, coordinating schedules, supporting leadership, and contributing to business operations and organisational growth.

You’ll play a key part in maintaining office efficiency, managing communications, and assisting with projects that span administration, HR, and marketing functions.

Key Responsibilities

• Provide high-level executive and administrative support to the CEO, including diary management, meeting coordination, and travel planning.
• Prepare and review correspondence, reports, and presentations on behalf of the CEO and executive team.
• Track key organisational deliverables and ensure timely follow-up on actions and decisions.
• Assist with the coordination of meetings, events, and internal communications.
• Support HR activities such as employee inductions, onboarding, and staff engagement initiatives.
• Help manage internal documentation, records, and office systems.
• Contribute to marketing and communication initiatives, supporting content development and event coordination.
• Continuously improve administrative processes to enhance efficiency and accuracy across the business.
• Undertake general administrative and operational support tasks as required by the Executive Team.

About You

You’re a motivated, detail-oriented professional who thrives on organisation and problem-solving. You enjoy working closely with leadership and bring initiative, discretion, and reliability to every task.

To succeed in this role, you’ll bring:

• Prior administration or office support experience (preferred).
• Excellent organisational and communication skills.
• High attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• A professional and proactive approach, with a focus on delivering high-quality support.