Admin Assistant

MAAS Group Holdings; Dubbo; On-site; AUD 52,000 - 70,000; Full time

Job summary

MAAS Group Holdings is seeking an Administrative Assistant to provide administrative and operational support across the business, with a focus on assisting the Admin & Finance Manager and broader team with day-to-day administration, finance and customer account activities.

The role requires strong attention to detail, excellent organisational and communication skills, and proficiency in Excel, Word and Outlook, along with experience using ERP and accounting systems.

Qualifications

• Experience in administration, accounts or office support.
• Strong attention to detail and organisational skills.
• Professional communication and customer service abilities.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Reliable, proactive and able to manage competing priorities.
• Committed to accuracy, confidentiality and continuous learning.

Responsibilities

• Provide day-to-day administration support, including data entry, document preparation and record management.
• Assist with accounts payable and receivable processing, reconciliations and customer account enquiries.
• Support banking, finance administration and month-end activities.
• Maintain accurate financial, customer and business records within company systems.
• Deliver professional customer service and respond to phone, email and in-person enquiries.
• Ensure compliance with company policies, financial controls and confidentiality requirements.
• Utilise accounting, ERP and Microsoft Office systems effectively.
• Work collaboratively with the team to meet deadlines and maintain high standards of accuracy.

Skills

Data entry

Accounts support

Customer service

Attention to detail

Organisational skills

Communication

Time management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP system

Job description

The Administration Assistant is a full-time position providing administrative and operational support across the business, with a particular focus on assisting the Admin & Finance Manager and broader team with day-to-day administration, finance and customer account activities. The position is responsible for completing a range of administrative and finance-related tasks accurately, efficiently and within required timeframes. The successful candidate will be expected to work with increasing independence, while seeking guidance where required and escalating matters appropriately.

Key Responsibilities

• Provide day-to-day administration support, including data entry, document preparation and record management.
• Assist with accounts payable and receivable processing, reconciliations and customer account enquiries.
• Support banking, finance administration and month-end activities.
• Maintain accurate financial, customer and business records within company systems.
• Deliver professional customer service and respond to phone, email and in-person enquiries.
• Ensure compliance with company policies, financial controls and confidentiality requirements.
• Utilise accounting, ERP and Microsoft Office systems effectively.
• Work collaboratively with the team to meet deadlines and maintain high standards of accuracy.

About You

• Previous administration, accounts or office support experience preferred.
• Strong attention to detail and organisational skills.
• Professional communication and customer service abilities.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Reliable, proactive and able to manage competing priorities.
• Committed to accuracy, confidentiality and continuous learning.