Office Manager

Covellis Cleaning; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Covellis Cleaning is looking for an experienced administrative professional to plan and coordinate day-to-day operations, manage procurement and supervise staff. You will streamline processes, maintain records, and support management with reports and correspondence.

The role requires strong organisational and communication skills, and familiarity with MS Office; knowledge of Xero or MYOB is a plus. This is a full-time, on-site position based in Melbourne, Australia.

Qualifications

• Minimum 1 year of experience in an administrative or office management role.
• Proficiency in MS Office suite.
• Strong organisational and communication skills.
• Experience with accounting software (Xero or MYOB) desirable.

Responsibilities

• Plan, organise and coordinate day-to-day administrative functions and office operations to ensure efficient and timely business support.
• Manage procurement of office supplies, vendor relationships and service contracts to maintain cost-effective operations.
• Supervise and coordinate administrative staff, including allocating tasks, monitoring performance and providing on-the-job guidance.
• Develop, implement and review administrative systems, procedures and filing structures to improve workflow efficiency and regulatory compliance.
• Prepare correspondence, reports, meeting minutes and presentations on behalf of management.
• Coordinate scheduling and logistics for internal meetings, client appointments and company events.
• Maintain records management systems including personnel files, financial documentation and compliance registers.
• Liaise with external service providers, government agencies and stakeholders to support organisational requirements.

Skills

Organisational skills

Communication

Problem-solving

MS Office

Multi-tasking

Education

Diploma in Business Administration

Tools

Xero

MYOB

Job description

Plan, organise and coordinate day-to-day administrative functions and office operations to ensure efficient and timely business support. Manage procurement of office supplies, vendor relationships and service contracts to maintain cost-effective operations. Supervise and coordinate administrative staff, including allocating tasks, monitoring performance and providing on-the-job guidance.

Key responsibilities

• Plan, organise and coordinate day-to-day administrative functions and office operations to ensure efficient and timely business support
• Manage procurement of office supplies, vendor relationships and service contracts to maintain cost-effective operations
• Supervise and coordinate administrative staff, including allocating tasks, monitoring performance and providing on-the-job guidance
• Develop, implement and review administrative systems, procedures and filing structures to improve workflow efficiency and regulatory compliance
• Prepare correspondence, reports, meeting minutes and presentations on behalf of management
• Coordinate scheduling and logistics for internal meetings, client appointments and company events
• Maintain records management systems including personnel files, financial documentation and compliance registers
• Liaise with external service providers, government agencies and stakeholders to support organisational requirements

About you

• Minimum 1 year of experience in a similar administrative or office management role
• Strong organisational, communication and problem-solving skills
• Proficiency in MS Office suite
• Ability to manage multiple priorities
• Diploma in Business Administration or equivalent (desirable)
• Experience with accounting software (Xero, MYOB) desirable