Administration Assistant (Part-time)

Pilot Partners; Brisbane; On-site; AUD 40,000 - 56,000; Part time

Benefits offered by this job

Mentorship from seniors

Premium CBD location

Wellbeing initiatives

Onboarding & training

Job summary

Pilot Partners is a leading full service mid-tier chartered accounting firm located in OneEagle in Brisbane’s CBD. An exciting opportunity has arisen for a Part-Time Administration Assistant to join our Business Advisory team, working either 4 full days per week or 5 shorter days.

This role provides administrative support to the Business Advisory team, works closely with Executive Assistants, and liaises with a range of internal and external stakeholders.

Qualifications

• Willingness to learn and adapt to new tasks
• Reliability with a patient, service-oriented approach
• Strong time management and organisational skills
• Confidential handling of information
• Proficient in Microsoft Office applications
• Experience with paperless office processes (preferred)
• Detail-oriented and able to learn new software quickly
• Administration or reception experience preferred but not required

Responsibilities

• Administrative and clerical duties as directed
• General daily duties including mail distribution
• Database administration and saving electronic documents
• Producing and editing letters, correspondence and other documents
• Handling ATO correspondence and tax-related notices
• Company statements administration
• Tidying the kitchen and stocking groceries
• Checking client fees and posting
• Support executive assistant with events and ad hoc projects
• Assist with training organisation for the administration team

Skills

Reliability

Time management

Confidentiality

Microsoft Office

Attention to detail

Quick learner

Customer service

Tools

Microsoft Office Suite

Job description

Pilot Partners is a leading full service mid-tier chartered accounting firm located in OneEagle in Brisbane’s CBD. We pride ourselves on our ability to get the job done and to provide our clients with exceptional service and results.

About the role

An exciting opportunity has arisen for a Part-Time Administration Assistant to join our Business Advisory team, working either 4 full days per week or 5 shorter days.

This is a varied role where you will provide administrative support to our Business Advisory team, work closely with our Executive Assistants and liaise with a range of internal and external stakeholders. It’s an ideal opportunity for someone who enjoys supporting others, takes pride in staying organised and brings excellent communication skills and a strong attention to detail.

You’ll be joining a friendly and collaborative team, working alongside experienced and long-standing team members who are happy to share their knowledge and support your development. With a variety of work and opportunities to learn, you’ll be able to build your skills and broaden your understanding of the professional services environment while making a valuable contribution to the team.

Tasks will include, but are not limited to:

Administration and clerical duties as directed

General daily duties including supporting the team throughout their day-to-day activities eg. distribution of mail

Database administration and saving electronic documents

Producing and editing letters, correspondence and other documents

Attending to ATO correspondence such as notice of assessments, division 293 assessments, income tax accounts

Company statements administration

Tidying the kitchen and putting away grocery orders

Assist with checking client fees and posting

Support the executive assistant with event organisation and other adhoc tasks and projects

Support administration team with training organisation

What you bring:

A willingness to learn

Highly reliable and customer service attitude

Flawless time management skills

High level of confidentiality

Proficiency in Microsoft Office suite

Experience in paperless office processes

Strong attention to detail

Capable of quickly learning software

Previous experience in administration or reception is preferred, but not required to apply.

Why Pilot?

These are the perks that our staff have told us matter most and are backed by real practice at Pilot:

A workplace culture that people stay for, shaped by wellbeing initiatives, social club, extensive parental leave and EAP support.

Genuine support and mentorship from Seniors.

Real client work from day one with direct access to Directors and senior management staff.

Proud member of the Nexia International Network, giving our team access to global insights, cross‑border collaboration and, in some roles, the opportunity to work with international clients.

Premium CBD location and facilities in our One Eagle St location.

A personalised onboarding experience with a dedicated buddy, hands‑on training and regular check-ins.

Curious about Pilot? Follow along on our socials to see life at Pilot in action.

You must have full Australian working rights in order for your application to be successful.