Administrative Assistant

Colville Williams & Co; Melbourne; On-site; AUD 45,000 - 65,000; Full time

Job summary

Colville Williams & Co is seeking a flexible, client-focused administrator to support our accounting, business advisory and taxation services in a dynamic office environment in Melbourne. The role can be full-time or part-time, depending on availability and preferences, with opportunities for mentoring and development.

You will work with a supportive team, handling client communication, data entry, reporting, filing and general office tasks while building rapport with clients and contributing to

Qualifications

• Client-facing role requires exceptional communication skills.
• Experience with Microsoft Office applications is beneficial.
• MYOB AE or similar accounting software experience would be helpful.

Responsibilities

• Provide client service in person, by phone or email.
• Prepare and maintain spreadsheet data.
• Filing of paperwork and digital files.
• Maintaining office supplies.
• Assisting with and updating daily, weekly and monthly reports.
• Scanning and filing.
• Handling day-to-day client queries and appointments.

Skills

Client communication

Team collaboration

Microsoft Office

Tools

MYOB AE

Job description

An exciting opportunity is available for a full-time or part-time role, depending on the successful candidate's availability and preferences. This role would ideally suit someone who has had exposure to a professional office environment.

In this client facing role, you will work within a dynamic team and have access to mentoring, training and career development.

Working collaboratively with others in a team environment, the work involves supporting the firm to deliver accountancy, business advisory and taxation services to our clientele.

Client contact is an essential part of this role. You will need to possess exceptional communication skills. Building rapport and gaining a client’s trust ensures a mutually rewarding experience and you will be encouraged to get to know our clients.

In-house training is provided and performance reviews are conducted in conjunction with pay reviews every 6 months.

Computer skills and a good understanding of Microsoft products is required for this role. Experience with MYOB AE or similar products would be helpful.

Tasks required to be undertaken include, but are not limited to:

• Customer service - in person, via phone or email
• Preparing and maintaining spreadsheet data
• Filing of paperwork and digital files
• Maintaining office supplies
• Assisting with and updating daily, weekly and monthly reports
• Scanning and filing
• Incoming and outgoing mail, both electronic and paper
• Requesting information from clients
• Handling day-to-day client queries
• Handling and making appointments
• Assisting management, accounting and administration teams
• Administrative tasks as assigned from time to time

If you possess an outgoing, friendly, personality with a good sense of humour you will be well suited to our environment. We celebrate birthdays, have regular morning teas and lunches, enjoy casual Fridays and conduct regular social engagements.

Flexibility is important and we strive to accommodate your needs, just as you strive to accommodate ours and we provide a peaceful, inclusive and harmonious workplace.

We pride ourselves on creating a positive, energetic and diverse work environment- one that is based on teamwork, learning and open communication, one that is inclusive and nurturing.

With a culture that is welcoming, supportive and provides long-term career paths for high performing professionals, this is a rare opportunity that should not be missed.