Accounts and Administration Assistant

Pilot Partners; Brisbane; On-site; AUD 50,000 - 60,000; Full time

Benefits offered by this job

Wellbeing initiatives and social club

Parental leave

Mentorship from Seniors

Direct access to Directors

Job summary

Pilot Partners is a leading full service mid-tier chartered accounting firm located in One Eagle in Brisbane’s CBD. We pride ourselves on our ability to get the job done and to provide our clients with exceptional service and results.

An exciting opportunity has arisen for a Full-Time Accounts & Administration Assistant to join our Administration and Finance team, reporting to our Practice Manager. This role would be ideal for someone who is able to work on tasks independently with the ability

Qualifications

• Proven bookkeeping/ accounts assistant experience is desirable.
• Proficiency with accounting software (MYOB and Xero).
• Reliable, proactive and professional.
• Strong attention to detail and problem solving skills.
• Effective time management and organisational skills.

Responsibilities

• Provide accounts support to the wider team, including ad-hoc tasks.
• Process invoices, bills and payments, including trust account transactions.
• Perform bank and general ledgers reconciliations.
• Reconcile and allocate daily deposits to client invoices.
• Assist with month-end and year-end reporting, preparation of statutory returns.
• Assist in developing finance procedures, controls and reporting routines.
• Provide general administrative support to the firm & ad-hoc tasks.
• Data entry in the Practice Management system (timesheet and WIP adjustments, adding disbursements, raising credit notes).
• Complete monthly rollover processes.
• Assist with staff onboarding and offboarding processes.

Skills

Bookkeeping

Attention to detail

Time management

Communication skills

Team collaboration

Tools

MYOB

Xero

Job description

Pilot Partners is a leading full service mid-tier chartered accounting firm located in One Eagle in Brisbane’s CBD. We pride ourselves on our ability to get the job done and to provide our clients with exceptional service and results.

About the role

An exciting opportunity has arisen for a Full-Time Accounts & Administration Assistant to join our Administration and Finance team, reporting to our Practice Manager.

This role would be ideal for someone who is able to work on tasks independently with the ability to juggle competing priorities and be versatile in their approach. Someone who has a keen interest in accounts, as well as office administration and reception would be a perfect fit for this role.

You’ll be joining a friendly and collaborative team, working alongside experienced team members who are happy to share their knowledge and support your development. With a variety of work and opportunities to learn, you’ll build your skills and broaden your understanding of the professional services environment while making a valuable contribution to the firm.

Tasks will include, but are not limited to:

Accounts & Financial Administration:

Provide accounts support to the wider team, including ad-hoc tasks

Process invoices, bills and payments, including trust account transactions

Perform bank and general ledgers reconciliations

Reconcile and allocate daily deposits to client invoices

Assist with month-end and year-end reporting, preparation of statutory returns

Assist in developing finance procedures, controls and reporting routines

Administration support:

Provide general administrative support to the firm & ad-hoc tasks

Data entry in the Practice Management system (eg. timesheet and WIP adjustments, adding disbursements, raising credit notes)

Complete monthly rollover processes

Assist with staff onboarding and offboarding processes

What you bring:

Proven bookkeeping/ accounts assistant experience is desirable

Proficiency with accounting software (MYOB and Xero)

Reliable, proactive and professional

Strong attention to detailand problem solving skills

Effective time management and organisational skills for efficient task completion

Ability to collaborate with various stakeholders

Excellent written and verbal communication skills

Adaptability and flexibility in the face of change

Why Pilot?

These are the perks that our staff have told us matter most and are backed by real practice at Pilot:

A workplace culture that people stay for, shaped by wellbeing initiatives, social club, extensive parental leave and EAP support.

Genuine support and mentorship from Seniors.

Real client work from day one with direct access to Directors and senior management staff.

Proud member of the Nexia International Network, giving our team access to global insights, cross‑border collaboration and, in some roles, the opportunity to work with international clients.

Premium CBD location and facilities in our One Eagle St location.

A personalised onboarding experience with a dedicated buddy, hands‑on training and regular check-ins.

Curious about Pilot? Follow along on our socials to see life at Pilot in action.