Administration Assistant (Grade 1), Cardiology

Barwon Health; Geelong; Presencial; AUD 52.000 - 74.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Five weeks annual leave pro rata

Salary packaging

Employee wellbeing program

Meal & entertainment expense caps

Descripción de la vacante

Barwon Health is seeking an Administration Assistant for Cardiology in Geelong. You will provide confidential administrative support to Cardiology Services, handling reception duties, appointments, billing and records with a patient-centered approach.

The role offers ongoing training, a supportive team, and a permanent part-time arrangement. Commencing with a focus on accurate service delivery in a busy clinical setting, you’ll contribute to high-quality patient care.

Formación

• Proven experience in clerical roles in a busy medical practice or healthcare environment.
• Ability to manage patient interactions and appointments with accuracy and confidentiality.
• Proficient in Microsoft Office applications and standard admin software.
• Experience with clinical systems and medical transcription tools is highly regarded.

Responsabilidades

• Provide welcoming reception service for patients and visitors with a consumer-focused approach.
• Manage patient interactions, appointments and enquiries with scheduling and follow-ups.
• Maintain accurate, confidential patient records and billing processes in line with regulations.
• Ensure compliance with information management, safety policies and training requirements.
• Contribute to quality improvement through training and ongoing professional development.

Conocimientos

Clerical experience

Healthcare environment

Microsoft Office proficiency

Audio transcription

Herramientas

Cardiology software

Dictation software

MS Office

Descripción del empleo

Job Category -Administration - Customer Service

• Make a difference as an Administration Assistant in Cardiology
• Ongoing training and professional development opportunities
• Permanent part-time opportunity (48 hours per fortnight) 5 weeks annual leave pro rata | salary packaging

About the role

The Administration Assistant Cardiology is responsible for providing administrative support to Cardiology Services within Barwon Health in a confidential, accurate and timely manner.

Barwon Health's Geelong Cardiology Practice provides comprehensive cardiology services to patients from across the region. Ourfacilities include two new Cath labs, providing EP, Pacing and 24/7 STEMI services, a full cardiac diagnostics and Interventional Angiography monitoring services

Geelong Cardiology Practice is committed to delivering personalised, high quality health care to patients in the hospital setting as well as via their Private Consultation clinic, enabling a continuum of care for patients and their families.

Key Responsibilities

• Provide a welcoming, professional and inclusive reception service for patients and visitors, ensuring a positive, consumer-focused experience aligned with organisational values.
• Manage patient interactions, appointments and enquiries efficiently, including scheduling, follow-ups, telephone handling and ensuring timely, accurate service delivery.
• Maintain accurate, confidential and compliant patient records and billing processes in accordance with legislative requirements, Medicare guidelines and organisational policies.
• Ensure compliance with organisational standards including information management, documentation accuracy, workplace health and safety, incident reporting and mandatory training requirements.
• Contribute to continuous improvement by participating in quality activities, training, professional development and undertaking reasonable duties to support effective service delivery.

What we're looking for

• Proven experience in clerical or administrative roles within a busy medical practice or healthcare environment.
• Demonstrated ability to work effectively in a fast-paced, multidisciplinary team of medical professionals and support staff.
• Advanced computer literacy, including strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Access).
• Experience with clinical systems and tools, including cardiology software and audio transcription programs (e.g. Dictaphone or voice recognition software), highly regarded.

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

Additional information

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)

Contact person: Janet Bird
Email: ***********@barwonhealth.org.auPhone: (03) 4215 1***

Internal applicants: 16 November 2026

If you are currently employed at Barwon Health, please ensure you sign in via theemployeelogin on the externalcareerspageor access thecareerscage throughOne Point (intranet)before applying.

Shortlisting maycommenceprior to the closing date - early applications are encouraged.

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.