Administrative Assistant, Anaesthetics

Barwon Health; Geelong; On-site; AUD 36,000 - 48,000; Part time

Benefits offered by this job

Excellent working conditions

Staff wellbeing program

Employee Assistance Program 24/7

Salary packaging benefits

Living expenses cap

Meals and entertainment cap

Job summary

Barwon Health in Geelong is seeking an entry-level Administrative Assistant in the Anaesthetic Department, permanent part-time (48 hours per fortnight). The role focuses on data entry for anaesthesia activities, rostering support, and reception/admin duties.

You will use Word/Excel, support payroll, leave management, and general office tasks, with a friendly team and opportunities for development. Prior clinical health setting desired but not essential.

Qualifications

• Experience with IT and computer skills including Word, Excel, Outlook, PowerPoint.
• Growth mindset and enthusiasm to learn new skills and adapt to new systems.
• Positive, engaging personality with an ability to relate well to other people in a professional environment.
• An ability to cover leave and work extra days when/if required.

Responsibilities

• Maintain accurate data entry and transfer across departmental systems, including rosters, patient records and approved leave.
• Coordinate weekly payroll administration, including timesheets, leave forms, certificates and follow-up of payroll queries.
• Provide efficient administrative and reception support, including patient correspondence, bookings, Medicare billing and departmental educational activities.
• Support day-to-day departmental operations through ordering supplies, maintaining records, conducting administrative audits and assisting staff with general office duties.

Skills

Data entry

Team collaboration

Communication skills

Adaptability

Tools

Word

Excel

Outlook

PowerPoint

Job description

• Fantastic opportunity to work in busy team environment
• Enhance your career with Victoria’s largest regional health service
• Fantastic permanent part-time role (48 hours a fortnight) working in a great location and salary packaging benefits

About the role

As a collaborative member working in a busy team environment, the entry-level Administrative Assistant will be responsible for a range of duties - predominantly data entry for anaesthesia department activities, assistance with staff rostering as required, and administrative/reception duties for the Director, and staff of the department. Good computer skills, the ability to organise and adapt to changing demands and sound communication skills are essential requirements if you wish to excel in this role. Previous experience in a clinical health setting is desirable, but not essential, as the role will not involve direct patient or relative contact or responsibilities. Please see attached Position Description for a more complete list of duties.

This is a permanent part-time entry-level position within the Anaesthetic Department, and you will be responsible for providing leave relief for the full-time Executive Assistant for annual, sick leave and rostered days off.

Key responsibilities

• Maintain accurate data entry and transfer across departmental systems, including rosters, patient records and approved leave.
• Coordinate weekly payroll administration, including timesheets, leave forms, certificates and follow-up of payroll queries.
• Provide efficient administrative and reception support, including patient correspondence, bookings, Medicare billing and departmental educational activities.
• Support day-to-day departmental operations through ordering supplies, maintaining records, conducting administrative audits and assisting staff with general office duties.

What we’re looking for

• Experience with IT and computer skills including Word, Excel, Outlook, PowerPoint
• Growth mindset and enthusiasm to learn new skills and adapt to new systems
• Positive, engaging personality with an ability to relate well to other people in a professional environment
• An ability to cover leave and work extra days when/if required

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click here

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards

Additional information

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)