Administration Assistant (Grade 1), Cardiology

Barwon-Health; Geelong; Presencial; AUD 36.000 - 48.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

5 weeks annual leave pro rata

Salary packaging

Training & development

Excellent working conditions

Descripción de la vacante

Barwon Health Geelong Cardiology Practice is seeking an Administration Assistant to provide confidential, accurate administrative support within Cardiology Services. In this permanent part-time role (48 hours per fortnight) you will welcome patients, manage appointments and records, and contribute to a patient-centred, efficient service with training and development opportunities.

Applicants with clerical experience in healthcare, strong MS Office skills, and familiarity with clinical systems

Formación

• Proven clerical or administrative experience in a busy medical practice or healthcare setting.
• Able to work in a fast-paced multidisciplinary team of medical professionals and support staff.
• Advanced computer literacy with Microsoft Office (Word, Excel, PowerPoint, Outlook, Access).
• Experience with clinical systems and tools including cardiology software and transcription programs is highly regarded.

Responsabilidades

• Provide a welcoming, professional reception for patients and visitors, ensuring a positive experience.
• Manage patient interactions, appointments and enquiries, including scheduling and follow-ups.
• Maintain confidential patient records and billing in line with Medicare and policies.
• Ensure compliance with information management, WHS, incident reporting and training.
• Participate in quality activities and professional development to support service delivery.

Conocimientos

Clerical experience

Medical administration

Microsoft Office

Teamwork

Dictaphone

Herramientas

Dictaphone

Cardiology software

EMR systems

Descripción del empleo

Employment Type- Permanent Part Time

Hours per fortnight -48

Job Category -Administration - Customer Service

• Make a difference as an Administration Assistant in Cardiology
• Ongoing training and professional development opportunities
• Permanent part-time opportunity (48 hours per fortnight) 5 weeks annual leave pro rata | salary packaging

About the role

The Administration Assistant Cardiology is responsible for providing administrative support to Cardiology Services within Barwon Health in a confidential, accurate and timely manner.

Barwon Health’s Geelong Cardiology Practice provides comprehensive cardiology services to patients from across the region. Ourfacilities include two new Cath labs, providing EP, Pacing and 24/7 STEMI services, a full cardiac diagnostics and Interventional Angiography monitoring services

Geelong Cardiology Practice is committed to delivering personalised, high quality health care to patients in the hospital setting as well as via their Private Consultation clinic, enabling a continuum of care for patients and their families.

Key Responsibilities

• Provide a welcoming, professional and inclusive reception service for patients and visitors, ensuring a positive, consumer-focused experience aligned with organisational values.
• Manage patient interactions, appointments and enquiries efficiently, including scheduling, follow-ups, telephone handling and ensuring timely, accurate service delivery.
• Maintain accurate, confidential and compliant patient records and billing processes in accordance with legislative requirements, Medicare guidelines and organisational policies.
• Ensure compliance with organisational standards including information management, documentation accuracy, workplace health and safety, incident reporting and mandatory training requirements.
• Contribute to continuous improvement by participating in quality activities, training, professional development and undertaking reasonable duties to support effective service delivery.

What we’re looking for

• Proven experience in clerical or administrative roles within a busy medical practice or healthcare environment.
• Demonstrated ability to work effectively in a fast-paced, multidisciplinary team of medical professionals and support staff.
• Advanced computer literacy, including strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Access).
• Experience with clinical systems and tools, including cardiology software and audio transcription programs (e.g. Dictaphone or voice recognition software), highly regarded.

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

• Working with Children Check (if applicable)

Contact person: Janet Bird
Email: [e-mail]
Phone: [phone]

Internal applicants: 16 November 2026

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.