Administration Assistant

Australian Dental Association Nsw; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Australian Dental Association NSW is seeking a highly organized Administration Assistant to support multiple departments and keep operations running smoothly. The role emphasizes proactive communication, calendar management, document prep, and confidentiality in handling sensitive information.

Key responsibilities include coordinating meetings, handling calls, maintaining records, assisting HR tasks like onboarding, and supporting travel arrangements for staff.

Qualifications

• High school diploma or equivalent required; certification in office administration is a plus.
• Proven experience as an Administration Assistant or similar role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Exceptional verbal and written communication skills.
• Ability to prioritize tasks and work independently.
• Familiarity with basic HR processes desirable.
• Professional and friendly demeanor.

Responsibilities

• Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records.
• Assist in organizing and coordinating meetings, conferences, and events.
• Handle incoming calls and inquiries, providing accurate information and redirecting as necessary.
• Prepare and distribute internal communications, memos, and reports.
• Maintain office supplies inventory and place orders when needed.
• Support the HR department in various tasks, such as onboarding new employees and maintaining employee records.
• Collaborate with other team members to ensure efficient workflow and timely completion of projects.
• Assist in managing travel arrangements and accommodations for staff members.
• Uphold confidentiality and handle sensitive information with discretion.

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Independent work

Professional demeanor

Proactive approach

Education

High school diploma or equivalent

Office administration certification

Tools

MS Office Suite

Job description

Job Description

Summary:

We are seeking a highly organized and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to various departments within our organization, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment.

Responsibilities:

• Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records.
• Assist in organizing and coordinating meetings, conferences, and events.
• Handle incoming calls and inquiries, providing accurate information and redirecting as necessary.
• Prepare and distribute internal communications, memos, and reports.
• Maintain office supplies inventory and place orders when needed.
• Support the HR department in various tasks, such as onboarding new employees and maintaining employee records.
• Collaborate with other team members to ensure efficient workflow and timely completion of projects.
• Assist in managing travel arrangements and accommodations for staff members.
• Uphold confidentiality and handle sensitive information with discretion.

Qualifications:

• High school diploma or equivalent; additional certification in office administration is a plus.
• Proven experience as an Administration Assistant or in a similar role.
• Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Exceptional verbal and written communication skills.
• Ability to prioritize tasks and work independently.
• Familiarity with basic HR processes and procedures is desirable.
• Professional and friendly demeanor.