Administration Assistant

BULLEEN PLAZA SHOPPING CENTRE; Melbourne; On-site; AUD 32,000 - 45,000; Part time

Job summary

Bulleen Plaza Shopping Centre in Melbourne is hiring an Administration Assistant for a casual three-days-per-week role. You will support daily admin tasks, assist the Centre Manager and help coordinate centre events with tenants and external partners.

The ideal candidate is organised and detail-oriented, comfortable with Office Outlook, Word, Excel and Publisher, and capable of basic social media work to promote the centre.

Qualifications

• Organised and detail-oriented with strong communication skills.
• Ability to manage multiple tasks and priorities.
• Experience in customer service or front-office roles.

Responsibilities

• Daily admin duties including filing and assisting Centre Manager.
• Coordinate events and promotions for the Centre.
• Liaise with trades, retailers, tenants, landlords and external parties.
• Market the Centre using social media and other platforms.
• Handle customer inquiries via phone, email and in person.
• Maintain sign-in/out for contractors and manage insurances.

Skills

Organised

Detail oriented

Communication

Customer service

Tools

Microsoft Office

Excel

Outlook

Publisher

Social media management

Job description

As an Administration Assistant, you will play a pivotal role in keeping things smoothly.

This is an exciting opportunity to work in a past paced environment with a dynamic team where everyday brings challenges and rewards!

If you are organised, detail oriented and thrive in a role that offers variety and responsibility, we would love to hear from you!

Casual role ( 3 days per week ) Administrative Assistant ( suits school hours if required)

Tasks include

• Daily administrative duties including filing and assistance to Centre Manager
• Promotion of bustling Shopping Centre and coordination of events as required
• Liaising with trades people, retailers, tenant, landlords and external parties on behalf of the Centre
• Marketing the Centre using social media & using current platforms
• Acting as point of contact and support of decisions made, and marketing initiatives
• Building & Maintenance contractor sign in and out
• Collection of insurances and coordination of trades if the need arises
• Customer service in handling enquires from customers who visit, email and phone at the Centre.
• Assist with customer enquiries, providing timely and helpful responses
• Basic software knowledge in Office Outlook, Word, Excel and Publisher and proficient in all social media avenues.

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