Administration Assistant

Iconic Recruit; Queensland; In loco; AUD 45.000 - 60.000; Tempo pieno

Descrizione del lavoro

Iconic Recruit in Queensland is seeking an Administration Assistant to support centre management within a busy shopping centre. You will manage the front desk, coordinate communications with tenants, and assist with day-to-day operations to keep the property running smoothly.

The role requires strong organisational skills, attention to detail, and proficiency in MS Office. Experience with property management software is a plus, and working licences/visas are required for applicants.

Competenze

• Previous administration and accounts experience, ideally within property or real estate.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and a proactive attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with property management software (desirable but not essential).

Mansioni

• Manage front reception area and act as first point of contact for visitors and contractors.
• Distribute centre communications and ensure timely collection and reporting of key information.
• Collect and manage Public Liability Insurance (COC) documentation from tenants.
• Coordinate charity bookings and assist with casual mall leasing activities.
• Assist with emergency and risk management by participating in training, supporting evacuation procedures and ensuring safety compliance.
• Provide general administrative support to the Centre Management team as needed.

Conoscenze

Admin experience

Organisational skills

Communication skills

MS Office

Property software (desirable)

Formazione

High school diploma

Strumenti

MS Office

Property management software

Descrizione del lavoro

About the role:

As the Administration Assistant, you will provide essential support to the Centre Management team within an established shopping centre. This role encompasses a broad range of administrative responsibilities, ensuring the smooth and efficient operation of the centre and others within the portfolio. Key duties include managing documentation, coordinating communications with tenants, and assisting with the day-to-day operational needs of the property.

Key responsibilities:

• Manage the front reception area and act as the first point of contact for visitors and contractors.
• Distribute centre communications and ensure timely collection and reporting of key information.
• Collect and manage Public Liability Insurance (COC) documentation from tenants.
• Coordinate charity bookings and assist with casual mall leasing activities
• Assist with emergency and risk management by participating in training, supporting evacuation procedures and ensuring safety compliance.
• Provide general administrative support to the Centre Management team as needed.

Skills and experience required for this role:

• Previous administration and accounts experience, ideally within property or real estate
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• High attention to detail and a proactive attitude
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Experience with property management software (desirable but not essential)

Please note, you must have the correct working licences/visas to apply for this position. All applications will be held in strict confidence, only shortlisted candidates will be contacted. Thank you for your understanding