Administration Assistant

Kazz and Co; Greater Bendigo; Hybrid; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Generous personal leave entitlements

Hybrid work model

Professional development opportunities

Team social events

Job summary

Kazz & Co Pty Ltd in Bendigo, Victoria, is seeking an Administration Assistant to support rostering, scheduling and daily office tasks. You will manage the roster for support workers and participants, handle busy calendars, and provide admin support to the Director and management team.

The role prioritises proactive scheduling, confidential handling of information, and effective communication. A full-time position is preferred, with part-time considered (~30 hours/week) and a hybrid work model

Qualifications

• Scheduling/rostering experience in fast-paced settings.
• Shiftcare experience highly desirable.
• Ability to work under pressure and take initiative.
• Extensive admin/office-management experience.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Roster and schedule management for Support Workers, team members and participants.
• Provide diary management and handle sensitive correspondence for Director/Management.
• Manage mailboxes and phone enquiries.
• Oversee fleet of company cars, maintenance and roster of vehicles.
• Maintain staff/participant records with privacy compliance.
• Prepare agendas/minutes and coordinate meetings/events.
• Maintain internal data and NDIS compliance monitoring.
• Handle ad-hoc tasks.

Skills

Scheduling

Rostering

Organisation

Communication

Tools

Shiftcare

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Kazz & Co Pty Ltd is a leading professional disability services firm based in Bendigo, Victoria, and has been established in response to local community demand for quality disability support services. Through the relationships we build with our participants, their families and carers, and the practical assistance we offer, we help people to experience their best self and enjoy an active and engaged life.

We pride ourselves on providing exceptional service and support to our diverse client base. With a strong focus on innovation and continuous improvement, we are committed to creating a dynamic and rewarding workplace for our employees.

About the role:

We are seeking a proactive, organised and dynamic Administration Assistant to join our team. This role is crucial in supporting the smooth running of our growing busy office and ensuring our team's and participant's schedules and rosters are effectively and pro-actively managed.

Your priority will be proactive, efficient rostering and scheduling for our team of support workers and staff. You will manage the day to day office administration to keep the organisation running efficiently. You will provide a range of administrative support functions to support the delivery of core day-to-day and project activities across all areas of the business.

We are ideally seeking someone available for a full time role, but are open to applications for part time if you could be available around 30hrs per week.

Key responsibilities:

Manage the evolving roster and schedule of our various Support Workers, team members and participants. The roster is the backbone of our business and its management of this is top priority as it ensures we can continue to deliver top level supports.

Provide high level administrative assistance to the Director and Management team, including effective diary management and the handling of sensitive and confidential correspondence and information

Manage mailboxes and act as the first point of contact for phone enquiries, directing enquiries to the appropriate contact

Management of our fleet of company cars, ensuring proper maintenance, registrations and operational roster of vehicle assignments

Develop and maintain records for staff and participants and ensure privacy and confidentiality obligations are met

Prepare presentations, agendas and minutes, and coordinating meetings, events or team functions

Maintaining and updating internal data and NDIS compliance monitoring

Handling a range of ad-hoc tasks as required

About you:

Scheduling and rostering experience in a fast-paced setting

Prior experience with Shiftcare is highly desirable but not essential

Ability to work under pressure, be self motivated, forward thinking, and take initiative to complete tasks independently

Extensive experience in an administrative, scheduling, or office management role, preferably within a professional services environment

Excellent organisational and time management skills, with the ability to prioritise and multitask effectively

Strong communication and interpersonal skills, with a friendly and professional manner

Proficiency in using Microsoft Office suite, particularly Outlook, Excel, and Word

A keen eye for detail and the ability to work autonomously to a high standard

Prior experience within the NDIS space is highly advantageous but not required

At Kazz & Co Pty Ltd, we value our employees and strive to create a supportive and flexible work environment. In addition to a competitive salary, we offer a range of benefits, including:

Generous personal leave entitlements

Hybrid work model (once past your probationary period)

Opportunities for professional development and career advancement

Team social events and celebrations

A friendly and collaborative work culture