Administration coordinator

KD Community PTY; Gold Coast City; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Additional benefits package

Professional development

Team environment

Job summary

KD Community PTY is seeking an Administration and Receptionist to join our team on the Gold Coast. This role supports the office manager and two general managers, handles front-desk duties, scheduling, filing, and communications, and ensures smooth daily operations in a disability support setting.

The ideal candidate has at least two years in administration, familiarity with NDIS, strong communication, and proficient MS Office skills.

Qualifications

• Minimum of 2 years of experience in an administrative role.
• Knowledge of the National Disability Insurance Scheme (NDIS) preferred.
• Experience working in the disability support sector is desirable.

Responsibilities

• Greet and assist visitors in a professional and courteous manner.
• Answer and direct phone calls to the appropriate staff members.
• Manage incoming and outgoing correspondence, including emails and mail.
• Maintain office supplies and equipment, ensuring sufficient stock levels.
• Assist in the coordination of meetings and appointments, including scheduling and preparing meeting rooms.
• Provide administrative support to the office manager and general managers, including data entry, filing, and document preparation.
• Assist with the preparation of reports, presentations, and other documents as required.
• Coordinate travel arrangements and accommodations for staff members, when necessary.
• Maintain confidentiality of sensitive information and adhere to data protection policies.
• Other duties as assigned by management.

Skills

Administrative experience

NDIS knowledge

Communication skills

Organizational skills

Teamwork

Tools

Microsoft Office

Job description

About Us:

KD Community is a leading provider in disability support services, dedicated to enhancing the lives of individuals within our community. We are committed to delivering high-quality care and support tailored to the unique needs of each individual we serve. As we continue to expand our operations, we are seeking a motivated and experienced Administration and Receptionist to join our team.

Position Overview:

We are looking for a detail-oriented and proactive individual to fill the role of Administration and Receptionist. The ideal candidate will have a strong background in administration, knowledge of the National Disability Insurance Scheme (NDIS), and preferably previous experience within the disability support sector. This role will involve providing comprehensive administrative support to our office manager and two general managers, as well as managing reception duties.

Key Responsibilities:

• Greet and assist visitors in a professional and courteous manner.
• Answer and direct phone calls to the appropriate staff members.
• Manage incoming and outgoing correspondence, including emails and mail.
• Maintain office supplies and equipment, ensuring sufficient stock levels.
• Assist in the coordination of meetings and appointments, including scheduling and preparing meeting rooms.
• Provide administrative support to the office manager and general managers, including data entry, filing, and document preparation.
• Assist with the preparation of reports, presentations, and other documents as required.
• Coordinate travel arrangements and accommodations for staff members, when necessary.
• Maintain confidentiality of sensitive information and adhere to data protection policies.
• Other duties as assigned by management.

Requirements:

• Minimum of 2 years of experience in an administrative role.
• Knowledge of the National Disability Insurance Scheme (NDIS) preferred.
• Experience working in the disability support sector is desirable.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in work.
• Ability to work independently and as part of a team.
• Commitment to upholding company values and principles.
• Competitive salary commensurate with experience.
• Opportunities for professional development and growth.
• Supportive work environment with a focus on teamwork and collaboration.
• Meaningful work that makes a positive impact on the lives of individuals with disabilities.
• Additional benefits package available.