Administration Assistant

Prestige Town Planning; Gosford; Hybrid; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Prestige Town Planning is seeking a capable administration assistant to support the Director and Town Planning team in a hybrid full-time role based on the NSW coast. You will handle inquiries, prepare correspondence and maintain project records, ensuring deadlines are met.

Join a professional team where initiative and attention to detail are valued, and where you’ll develop administration, accounts and project coordination skills while working both in the office and remotely.

Qualifications

• Certificate in Business Administration or equivalent (essential).
• Previous experience in administration or office support.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Good time management and ability to manage multiple tasks.
• Proficiency with Microsoft Office and ability to learn new systems.
• Professional and friendly communication with clients and stakeholders.
• Ability to take initiative and follow up tasks, including when working remotely.

Responsibilities

• Providing general administrative and office support to the Director and Town Planning team.
• Managing enquiries and maintaining professional communication with clients, councils and external consultants.
• Preparing, formatting and issuing correspondence, reports, fee proposals and other project documentation.
• Assisting with fee agreements and follow-ups.
• Maintaining accurate project records, client files and internal tracking systems.
• Monitoring project progress, updating project trackers and following up on outstanding information and documentation.
• Assisting with the coordination of documents for DAs, CDCS, CCs, OC and other planning matters.
• Managing emails, prioritising tasks and ensuring deadlines and follow-ups are met.
• Supporting general office management and identifying opportunities to improve administrative processes.

Skills

Communication

Organisational skills

Time management

Initiative

Independent work

Education

Certificate in Business Administration

Tools

Microsoft Office

Job description

Key responsibilities

Providing general administrative and office support to the Director and Town Planning team.

Managing incoming enquiries and maintaining professional communication with clients, councils and external consultants.

Preparing, formatting and issuing correspondence, reports, fee proposals and other project documentation.

Assisting with fee agreements and follow-ups.

Maintaining accurate project records, client files and internal tracking systems.

Monitoring project progress, updating project trackers and following up on outstanding information and documentation.

Assisting with the coordination of documents and information required for Development Applications (DAs), Complying Development Certificates (CDCs) Construction Certificates (CC) Occupation Certificates (OC) and other planning matters.

Managing emails, prioritising tasks and ensuring important deadlines and follow-ups are not missed.

Supporting general office management and identifying opportunities to improve administrative processes.

About you

A Certificate in Business Administration or an equivalent recognised qualification (essential).

Previous experience in an administration or office support role.

Strong written and verbal communication skills.

Excellent organisational skills and attention to detail.

Good time management skills and the ability to manage multiple tasks.

Confidence using Microsoft Office and learning new systems.

A professional and friendly approach to client and stakeholder communication.

The ability to take initiative, follow up outstanding tasks and work proactively.

The ability to work independently, manage competing priorities and meet deadlines when working remotely.

About us

Prestige Town Planning (PTP) is a Town Planning Consultancy providing professional planning advice and services to clients across a range of development projects. We work closely with clients, councils, consultants and other industry professionals to help progress projects efficiently and professionally.

A full-time hybrid working arrangement, combining office-based and remote work.

The opportunity to work closely with an experienced Director and Town Planning team.

A varied role with exposure to a range of development projects.

The opportunity to develop your administration, accounts and project coordination skills.

A supportive professional environment where organisation, initiative and attention to detail are valued.