Office Administrator

Hadeconsulting; Traralgon; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible working arrangements

Modern office in central Traralgon

Long-term career opportunities

Job summary

Hade Consulting, a civil and structural engineering consultancy based in Traralgon, seeks an experienced administrator/Personal Assistant to support the Director and the wider team. You will manage emails, diaries, and client communications while handling project folders, reports and tender submissions.

The role offers flexible working arrangements within a modern, central Traralgon office and opportunities for long-term career development in a growing consultancy.

Qualifications

• Minimum of 3 years experience in administration, office support, reception, project administration or accounts administration
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Confidence communicating with clients, suppliers and professional stakeholders
• Experience using Microsoft Outlook, Word, Excel and electronic filing systems
• The ability to work independently while supporting a collaborative team environment
• A professional and proactive approach to problem solving
• The ability to manage confidential information appropriately
• A willingness to learn and contribute to business improvement initiatives

Responsibilities

• Assisting with email management, correspondence, follow-ups and diary coordination
• Scheduling meetings and coordinating staff and client availability
• Answering calls and responding to routine enquiries
• Providing administrative and personal assistant support to the Director
• Preparing, formatting, issuing and filing reports, proposals, letters and business documents
• Setting up and maintaining project folders, records and correspondence
• Assisting with tender, proposal and quotation submissions
• Supporting client communications and follow-up activities
• Maintaining document control, business records and administrative registers
• Assisting with invoice processing, accounts administration and purchasing activities

Skills

Organisational skills

Communication

MS Office

Independent worker

Confidentiality

Problem solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Working closely with the Director, you will play a key role in the day-to-day operation of the business. This is a diverse and rewarding role that combines office administration, project support, document control, client communication and personal assistant responsibilities.

Key responsibilities

Assisting with email management, correspondence, follow-ups and diary coordination

Scheduling meetings and coordinating staff and client availability

Answering calls and responding to routine enquiries

Providing administrative and personal assistant support to the Director

Preparing, formatting, issuing and filing reports, proposals, letters and business documents

Setting up and maintaining project folders, records and correspondence

Assisting with tender, proposal and quotation submissions

Supporting client communications and follow-up activities

Maintaining document control, business records and administrative registers

Assisting with invoice processing, accounts administration and purchasing activities

About you

Minimum of 3 years experience in administration, office support, reception, project administration or accounts administration

Excellent organisational skills and attention to detail

Strong written and verbal communication skills

Confidence communicating with clients, suppliers and professional stakeholders

Experience using Microsoft Outlook, Word, Excel and electronic filing systems

The ability to work independently while supporting a collaborative team environment

A professional and proactive approach to problem solving

The ability to manage confidential information appropriately

A willingness to learn and contribute to business improvement initiatives

About us

Hade Consulting is a growing civil and structural engineering consultancy based in Traralgon. We provide practical engineering services to clients across the water, infrastructure, government and building sectors.

A varied and rewarding role with genuine involvement across the business

The opportunity to work closely with the Director and contribute to the growth of the company

A supportive and practical team environment

Flexible working arrangements

A modern and professional office environment in central Traralgon

Long-term career opportunities within a growing consultancy

Exposure to a broad range of projects and business activities