Planning Admin/Approvals Coordinator

Planned Resources; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Planned Resources in Brisbane is seeking a Planning Administration / Approvals Coordinator to own the admin and coordination between development approvals and final plan sealing. You will navigate planning, subdivision and certification processes, ensuring critical details are followed, documents are complete, and sign-offs are obtained to move projects to completion.

You'll support the planning team with administration, track deadlines, and communicate clearly with clients and regulators to

Qualifications

• Experience within an administrative role in a property/development related organisation.
• Strong attention to detail and accuracy in documentation.
• Excellent organisation and follow-up skills to keep projects moving.
• Ability to manage multiple projects and meet deadlines.
• Confidence dealing with clients, consultants and government agencies.
• Good written and verbal communication skills.
• Solutions-focused approach and proactive problem solving.
• Able to work independently within a planning team.

Responsibilities

• Coordinating administrative requirements following development approval through to final plan sealing.
• Tracking conditions, documentation, approvals, certifications and outstanding requirements.
• Liaising with clients, planners, consultants, surveyors, certifiers, councils and other government agencies.
• Following up information and documentation required from different stakeholders.
• Reviewing documentation carefully and identifying anything missing or outstanding.
• Maintaining accurate project records, registers and status updates.
• Monitoring deadlines and ensuring tasks don’t fall through the cracks.
• Assisting the planning team with general project administration and coordination.
• Providing clients with clear updates on progress and next steps.

Skills

Attention to detail

Organisation skills

Follow-up skills

Multitasking

Client communication

Independent work

Job description

I'm working with an established Brisbane planning consultancy that is looking for a Planning Administration / Approvals Coordinator to take ownership of the administration and coordination that happens between development approval and final plan sealing.

This is not your typical administration role.

You'll be working across planning, subdivision and certification processes, making sure the small but important details are followed up, documents are in place, conditions are addressed and the right people have provided the information or sign-offs required to keep projects moving towards completion.
You'll become the person who knows what needs to happen next - and who needs to do it.

Your responsibilities will include:

• Coordinating the administrative requirements following development approval through to final plan sealing
• Tracking conditions, documentation, approvals, certifications and outstanding requirements
• Liaising with clients, planners, consultants, surveyors, certifiers, councils and other government agencies
• Following up information and documentation required from different stakeholders
• Reviewing documentation carefully and identifying anything missing, incorrect or still outstanding
• Maintaining accurate project records, registers and status updates
• Monitoring deadlines and ensuring tasks don't fall through the cracks
• Assisting the planning team with general project administration and coordination
• Providing clients with clear updates on where things are at and what is required next

I'm working with an established Brisbane planning consultancy that is looking for a Planning Administration / Approvals Coordinator to take ownership of the administration and coordination that happens between development approval and final plan sealing.

This is not your typical administration role.

You'll be working across planning, subdivision and certification processes, making sure the small but important details are followed up, documents are in place, conditions are addressed and the right people have provided the information or sign-offs required to keep projects moving towards completion.
You'll become the person who knows what needs to happen next - and who needs to do it.

Your responsibilities will include:

• Coordinating the administrative requirements following development approval through to final plan sealing
• Tracking conditions, documentation, approvals, certifications and outstanding requirements
• Liaising with clients, planners, consultants, surveyors, certifiers, councils and other government agencies
• Following up information and documentation required from different stakeholders
• Reviewing documentation carefully and identifying anything missing, incorrect or still outstanding
• Maintaining accurate project records, registers and status updates
• Monitoring deadlines and ensuring tasks don't fall through the cracks
• Assisting the planning team with general project administration and coordination
• Providing clients with clear updates on where things are at and what is required next

Whilst you don't need to be a planner, you'll need to be interested in the property development process and understand that development projects involve a lot of moving parts - and you're the sort of person who enjoys making sure every one of those parts gets dealt with.

You'll need:

• Experience within an administrative role in a property/development related organisation.
• Strong attention to detail
• Excellent organisation and follow-up skills
• The ability to manage multiple projects and competing deadlines
• Confidence dealing with clients, consultants and government agencies
• Good written and verbal communication skills
• A practical, solutions-focused approach
• The persistence to chase people when something is holding up a project
• Confidence working independently while being part of a wider planning team

If you have experience in planning administration, development approvals, subdivision or certification - or you're currently working in a related property or local government environment - I'd be keen to have a conversation.